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Job Description Reports to: Chief Engineer Key Responsibilities: Administrative Support Process labour forms for vacations, sick leave, absences, and disciplinary actions. Prepare and distribute memos, job orders, and reports. Maintain accurate attendance records for employees, contractors, and casual workers. Compile and manage payroll data, time cards, and overtime reports for workshop staff. Process mid-month salary advances and disburse salary payments as required. Inventory & Procurement Management Track and verify daily diesel and gasoline usage for company vehicles, forklifts, equipment, and staff vehicles. Maintain a log of fuel supplies and update lubricant records monthly. Oversee procurement of workshop materials, safety gear, and uniforms for employees. Monitor inventory levels and ensure timely restocking of essential supplies. Maintenance & Operations Coordination Assist in scheduling and coordinating maintenance work within the workshop. Assist with weekly and monthly work schedules for contractors and casual employees. Compile maintenance reports and track equipment servicing records. Manage powerhouse fuel consumption statistics and maintain power generation logs. Compliance & Safety Monitoring Ensure workshop activities align with company safety regulations and industry standards. Support audits and compliance checks for workshop operations. Communicate health and safety guidelines to employees and contractors. Communication & Reporting Generate weekly and monthly statistical reports on fuel consumption and workshop performance. Maintain clear records of workshop-related expenditures and budgeting. Coordinate meetings and training sessions for workshop personnel if possible. Required Skills & Qualifications: Proven experience in workshop administration or industrial operations. Strong organizational and multitasking skills. Proficiency in inventory management and procurement processes. Knowledge of safety regulations and compliance standards. Ability to work effectively with technical teams and workshop personnel. Experience in report preparation and data analysis. Commitment to the goals of the company Willing to take responsibilities, work overtime, and on weekends
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