Finance and Admin Assistant

About Talent House Ltd: We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but also provide organisations with talent they can recruit, develop and retain. About the role: Our client is seeking a Finance and Admin Assistant to join their team. This role is responsible for ensuring smooth administrative operations, maintaining accurate financial records, and supporting the delivery of high-quality, professional services to clients. The ideal candidate is highly organised, detail-oriented, and capable of managing multiple priorities across different businesses, while maintaining confidentiality and professionalism. Key Responsibilities: 1. Administrative Operations (Internal & Client Support) Manage day-to-day administrative operations for Talent House Maintain organised filing systems (physical and digital) Coordinate meetings, calendars, and internal scheduling Prepare professional documents (contracts, reports, proposals, invoices) Support onboarding documentation for Talent House and client employees Ensure proper record-keeping for HR and compliance documentation 2. Accounting & Financial Management Maintain accurate financial records (income, expenses, reconciliations) Prepare and issue invoices to clients Track receivables and follow up on outstanding payments Process payments and manage expense tracking Support monthly financial reporting and basic management accounts Assist with budgeting and cash flow tracking Liaise with external accountants/auditors where required 3. Client Support (Key Differentiator) Provide administrative and accounting support to assigned clients Support client payroll coordination (where applicable) Assist in setting up basic financial and admin systems for clients Ensure timely and professional communication with clients Maintain confidentiality across multiple client accounts 4. HR & Recruitment Support Support recruitment coordination (interviews, scheduling, documentation) Prepare offer letters and employment contracts Maintain candidate and employee records Assist in onboarding processes for client organisations Support HR documentation and reporting 5. Systems & Process Improvement Identify opportunities to improve administrative and financial processes Support implementation of systems (HR, finance, document management) Ensure consistency and standardisation across internal and client processes Key Deliverables Accurate and up-to-date financial records Timely and professional invoicing and collections Well-organised documentation and filing systems Efficient administrative support across multiple workstreams High-quality client service and responsiveness Desired Experience Diploma or Degree in Accounting, Finance, Business Administration, or related field Minimum 2–4 years’ experience in an admin/accounting role Experience with SMEs, startups, or professional services firms is highly desirable Experience supporting multiple stakeholders or clients is an advantage Skills and Competencies: Strong proficiency in Microsoft Excel (essential) Experience with accounting software (e.g. Sage, QuickBooks, Xero, or similar) Strong document preparation skills (Word, PowerPoint) Basic understanding of payroll processes and statutory compliance in Zambia Strong attention to detail and accuracy High level of organisation and time management Ability to manage multiple priorities across different clients Professional communication skills (written and verbal) High integrity and confidentiality Proactive and solutions-oriented mindset Compensation: The incumbent will receive a competitive salary commensurate with experience. To Apply: Please

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