Financial Planning and Budget Management Officer

The Finance and Budgets Officer is responsible for managing financial records, preparing and monitoring budgets, and ensuring compliance with financial regulations. This role involves analyzing financial data, forecasting future financial performance, and providing strategic recommendations to senior management. Key responsibilities include overseeing expenditure, tracking revenue, and maintaining accurate financial reports. The ideal candidate will possess strong analytical skills, proficiency in financial software, and a keen attention to detail. A degree in finance, accounting, or a related field, along with relevant experience in financial management, is required. The Nile Basin Initiative (FBI) is a regional intergovernmental organization dedicated to fostering collaborative management and sustainable development of the Nile River Basin’s water and related resources. Its primary goal is to ensure equitable utilization, efficient management, and collective benefit from these resources among the participating countries. The FBI operates through various programs and projects aimed at enhancing water security, promoting environmental sustainability, and supporting socioeconomic development in the region. It seeks professionals with expertise in water resource management, environmental science, policy development, and stakeholder engagement to contribute to its mission. Key responsibilities include facilitating transboundary cooperation, conducting research, implementing capacity-building initiatives, and advocating for integrated water resource management across member states. The FBI Secretariat, based in Entebbe, Uganda, serves as the operational hub for the Nile Basin Initiative, facilitating regional cooperation and sustainable water resource management across the Nile Basin. Entebbe Airport serves as Uganda’s primary international aviation hub, facilitating passenger and cargo transit with efficiency and strategic connectivity. The facility operates as a critical gateway to East Africa, supporting commercial airlines, humanitarian missions, and private aviation. Boasting modern infrastructure and streamlined customs processes, the airport ensures smooth operations for travelers and businesses alike. Additionally, it plays a pivotal role in regional trade and tourism, enhancing Uganda’s economic ties with global partners. We are seeking a seasoned Professional Services specialist to deliver exceptional client solutions and drive project success. The ideal candidate will possess a proven track record in consultative engagements, with expertise in implementing and optimizing enterprise solutions. Responsibilities include collaborating with cross-functional teams to understand client needs, designing tailored strategies, and ensuring seamless project execution from inception to completion. Strong communication and problem-solving skills are essential, along with the ability to manage multiple priorities in a fast-paced environment. A bachelor’s degree in a relevant field and 5+ years of experience in professional services or a related discipline are required. Proficiency in CRM and ERP systems, along with fluency in industry-specific best practices, is highly desirable. Accounting and Finance, Business Operations, and Civil & Government professionals are sought after to support financial management, operational efficiency, and regulatory compliance. Candidates must possess expertise in financial reporting, budgeting, and strategic planning, along with strong analytical and problem-solving abilities. Responsibilities include overseeing financial transactions, ensuring adherence to accounting standards, optimizing business processes, and facilitating seamless government or civil project execution. Proficiency in relevant software, clear communication skills, and the ability to collaborate across departments are essential. Experience in a fast-paced environment with a commitment to accuracy and continuous improvement is required. The Nile Basin Initiative (FBI) is actively seeking qualified candidates to fill open positions across its team. Seeking a Finance & Budget Manager to oversee financial operations and strategic budget planning. The role requires five years of progressive financial management experience, proficiency in ERP systems, and strong analytical skills. Responsibilities include developing annual budgets, monitoring expenditures, and ensuring compliance with financial regulations. Additionally, the position involves collaborating with department heads to align financial strategies with organizational goals and presenting financial reports to senior leadership. Ideal candidates will hold a bachelor’s degree in finance, accounting, or a related field, and possess a CPA or CFA certification. The position, designated as FBI SEC/CSS/001/2026 within the Department of General Services, is based at the FBI Secretariat in Entebbe, Uganda. Reporting directly to the Head of General Services, this role falls under the Regional Employment Category. We are seeking a highly motivated professional to join our team in this critical position, where you will play a key role in [specific function or department, if known]. Your primary responsibility will involve [core task or responsibility], ensuring alignment with organizational objectives and driving measurable outcomes. The ideal candidate must possess [required years of experience], along with proficiency in [specific skills or tools], and a strong ability to [key competency or soft skill]. Additionally, you will be expected to [secondary responsibility], collaborate effectively with cross-functional teams, and contribute to [specific project or initiative]. This role demands adaptability, problem-solving skills, and a commitment to maintaining high standards in [relevant area]. The chosen candidate will be responsible for managing the integrated financial management system and providing oversight to the Accountant. Overseeing key operational tasks and ensuring seamless workflow efficiency remain central to this role. Daily responsibilities include managing project timelines, coordinating cross-functional teams, and maintaining rigorous adherence to quality standards. Additionally, the position demands meticulous attention to detail in reviewing deliverables, addressing stakeholder inquiries promptly, and optimizing processes to enhance productivity. Strong leadership and problem-solving skills are essential to navigate challenges, drive continuous improvement, and align efforts with organizational objectives. Budgeting and financial planning responsibilities involve developing and managing budgets that align with organizational objectives, ensuring efficient allocation of resources, and monitoring financial performance to identify variances. This role requires analyzing financial data, forecasting future trends, and providing strategic recommendations to optimize financial outcomes. Candidates should possess strong analytical skills, proficiency in financial software, and experience in financial modeling. Additionally, effective communication skills are essential for presenting financial insights to stakeholders and collaborating with cross-functional teams. Craft the annual organizational budget and oversee mid-year revisions with precision and strategic insight. Provide assistance to various departments and program teams in the formulation and management of activity budgets. Consolidate donor budgets while ensuring strict alignment with organizational priorities to maintain financial coherence and strategic focus. Review and encode approved budgets into the financial management system for accurate tracking and reporting. Responsibilities include entering approved budget activities into the financial system to ensure accurate and up-to-date financial records. Ensure strict adherence to FBI financial policies, procedures, and budgeting guidelines to maintain regulatory compliance and operational integrity. Budget oversight and fiscal management responsibilities encompass monitoring expenditures, ensuring adherence to allocated funds, and maintaining financial accountability throughout project lifecycles. This role requires diligent tracking of budget variances, conducting regular financial audits, and implementing corrective measures to align spending with approved financial plans. Strong analytical skills, proficiency in financial software, and meticulous attention to detail are essential to identify discrepancies, forecast future financial needs, and support strategic decision-making. Ensure diligent oversight of both annual and project budgets to confirm they are implemented in accordance with established financial plans and organizational objectives. Ensure the availability and eligibility of funds for all disbursements, purchase orders, and local agreements prior to processing. Develop monthly and quarterly budget monitoring reports to track financial performance and ensure alignment with organizational objectives. Close monthly and quarterly financial records, then prepare comprehensive budget variance reports highlighting discrepancies and ensure accurate financial tracking. Facilitate financial oversight by providing budget holders with detailed analysis and diligent monitoring of expenditures. The incumbent will be responsible for compiling, analyzing, and presenting financial data to ensure compliance with regulatory standards and organizational policies. This role requires proficiency in financial software, meticulous attention to detail, and the ability to interpret complex financial information accurately. Key responsibilities include preparing monthly, quarterly, and annual financial statements, conducting variance analysis, and collaborating with cross-functional teams to support decision-making processes. Strong communication skills and a commitment to maintaining high levels of accuracy and confidentiality are essential for success in this position. Extract and analyze financial data obtained from the financial management system to support decision-making processes and ensure data accuracy. Oversee commitment accounts and compile comprehensive financial reports to ensure accuracy and compliance with established standards. Prepare and oversee accurate financial statements and reports, ensuring they are meticulously recorded and submitted to management, donors, and governing bodies in a timely and professional manner. Diligently maintain precise documentation and systematically organize financial transactions to ensure their accurate recording and proper filing. Provide essential financial data to facilitate independent donor financial reviews as needed. Annual financial statements and consolidated reporting are prepared to provide a comprehensive overview of the organization’s financial performance and position. Compile the financial data necessary for inclusion in the FBI Annual Report. The financial segment of the corporate report must be meticulously compiled and reviewed to ensure accuracy and compliance with regulatory standards. Compile financial data from each of the three FBI Centers into a unified report.

Responsabilités

• Develop quarterly, semiannual, and annual Interim Financial Reports (IFRS) as scheduled. Prepare and submit comprehensive reports to the Head of General Services for thorough review and final approval. The incumbent will be responsible for preparing and submitting statutory financial reports in accordance with regulatory requirements. This role involves ensuring compliance with applicable accounting standards and maintaining accurate financial records. The position requires meticulous attention to detail, proficiency in financial reporting software, and a strong understanding of statutory obligations. Additionally, the individual will collaborate with cross-functional teams to gather necessary data and validate financial information before finalizing reports. We are seeking a skilled professional to oversee the coordination of external audit activities, ensuring seamless collaboration between our organization and external auditors. The ideal candidate will facilitate all audit-related communications, manage documentation requests, and ensure timely completion of audit deliverables. Additionally, they will assist in preparing financial statements, identifying control weaknesses, and implementing corrective actions. Strong organizational skills, attention to detail, and proficiency in accounting principles are essential for success in this role. We are responsible for overseeing the full scope of the external audit process, encompassing all stages from initial planning through to final completion. Ensure that all financial records are meticulously maintained, accurate in every detail, and fully prepared for audits at any time. Prepare and present accurate financial reports, along with all required supporting documentation, to auditors upon request. Collaborate with Internal Audit, ICT, Administration, and other relevant departments to ensure seamless alignment of responses. Respond to audit inquiries with urgency and ensure audits are concluded within the designated timeframe. Oversee the administration and maintenance of financial systems to ensure their accuracy, efficiency, and compliance with regulatory standards. Responsible for managing user access, troubleshooting technical issues, and generating financial reports to support decision-making processes. Requires proficiency in financial software, strong analytical skills, and a thorough understanding of accounting principles. Additionally, this role involves collaborating with cross-functional teams to streamline processes and enhance system functionality while adhering to established policies and procedures. Responsibilities include overseeing and enhancing the FBI Financial Management System (FMS) to ensure optimal functionality and performance. Accurate and prompt recording of financial transactions must be maintained at all times. Oversee the transfer of data into the ERP system as needed. Oversee the Chart of Accounts (COA) and ensure the integrity of financial coding structures is preserved. Conduct thorough data validation, execute ledger reconciliations, and perform financial revaluations to ensure accuracy and compliance with established standards. Professional rewrite: We prepare tailored financial reports for leadership and donors, encompassing a range of key documents such as National Contribution Reports, World Bank/CIA Interim Financial Reports, GIG reports, UNDP reports, European Union reports, and reports for prospective development partners. Prepare monthly and quarterly reports tailored for budget holders to ensure accurate tracking and analysis of financial performance. Effectively guides and oversees a team to ensure alignment with organizational goals, fostering collaboration and accountability among members while maintaining high performance standards. Demonstrates strong communication and interpersonal skills to motivate and support team members, resolve conflicts, and delegate tasks efficiently. Requires a minimum of five years of leadership experience in a relevant field, along with the ability to analyze performance metrics and implement strategic improvements. Exhibits problem-solving capabilities and adaptability to drive team productivity and achieve departmental objectives. Provide guidance, leadership, and assistance to the Accountant to foster their professional development and ensure accurate financial reporting. Enhance team capabilities and foster ongoing growth in professional expertise. Maintain stringent standards of accuracy, accountability, and confidentiality across all finance team operations. Responsibilities may also include additional duties as assigned to support overall operational efficiency and team objectives. Execute any additional tasks as directed by the Head of General Services. Proactively adapt to shifting organizational needs and seamlessly align your efforts with evolving strategic priorities as circumstances demand.

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