CALL FOR EXPRESSIONS OF INTEREST : QUOTATION FOR LODGING , CONFERENCE HALL AND CATERING SERVICE

CALL FOR EXPRESSIONS OF INTEREST : QUOTATION FOR LODGING , CONFERENCE HALL AND CATERING SERVICE at FHI 360 - Family Health International, ONG Cameroon

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CALL FOR EXPRESSIONS OF INTEREST : QUOTATION FOR LODGING , CONFERENCE HALL AND CATERING SERVICE

Appel d'Offres

A negocier

Localisation :yaounde-region-centre-cameroun Date de publication :14/12/2025  

Catégorie : Appel d'Offres Salaire : A negocier © Cameroun

CALL FOR EXPRESSIONS OF INTEREST : QUOTATION FOR LODGING , CONFERENCE HALL AND CATERING SERVICE- FHI 360

Subject of the Request: Call for expressions of interest

Issue date: December 8th , 2025 Deadline for questions: December 19nd , 2025 Submission address: ; FHI360 Office Yaoundé, Bastos-Hotel Azur Street 1828 Submission deadline: December 22nd , 2025.

CONTEXT

FHI 360 is a U.S. non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology, creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries including all 50 U.S. states and all U.S. territories. In Cameroon, FHI360 is based in Cameroon since 2019 with an office in Yaoundé, Bastos Street 1828.

DESCRIPTION

FHI 360 Cameroon is looking for suppliers who can provide accommodation or/and venue rental services with a framework contract lasting 6 months renewable: Sections Requested Service Conditions to be met Section 1 Accommodation (Hotels and furnished residences with one bedroom or 02 bedrooms) in all regions of Cameroon.

• Have 3, 4 or 5 stars

• secured parking.

• Security cameras control the exterior, interior, and parking lot with anevacuation plan in case of fire.

• Fire extinguishers.

• A security company for guarding.

• Located at a maximum of 10km from the airport, approximately 30 to 45 minutes.

• Have a car shuttle service Make a proposal regarding room costs per dayfor one person based on the standard of the room. Section 2 Conference Hall rental

• High-quality sound systems and microphones for clear sound.

• Large display screens or projectors for presentations, or an adaptable space

• Capacity for 25 to 250 people depending on the configuration Conference room style, classroom style, or theater style

• Internet connectivity

• Clean restrooms

• Good accessibility for both mobile and disabled persons

• Secure area close to the road

• Reliable reservation system

• Secure Parking, with camera, security guard, …

• emergency exit, fire extinguisher, or any other equipment to ensure people's safety Section 3 Catering service in all the regions of Cameroon

• Food safety and hygiene

• Menu variety and dietary needs

• A professional staff

• Experience and good reputation

• Complete and compliant documentation for catering service.

CONTENT OF THE OFFER

The offer must include: 1- An administrative file with updated administrative documents and company agreement: certificate of registration, certificate of conformity, bank domiciliation 2- A technical file with:

• A one-page letter of introduction specifying the services for which the company is applying
• company's proposal is well structured and easy to understand, with details on the different types of services offered and prices charged, including pictures
• Minimum 03 proof of experience in the chosen sections NB: For suppliers selected at the end of the process, the costs and conditions approved after negotiation must remain valid for a minimum period of 6 months.

DEADLINE FOR SUBMISSION

Interested service providers are required to send their proposals by email to the following address: Can also be deposited physically at FHI360 office Yaoundé, Bastos-Hotel Azur street 1828 Deadline: December 22nd, 2025 Any questions for clarification can be sent to Withdrawal of the call for expressions of interest Interested service providers are required to make an express request to the following address:

ASSESSMENT

The scores The evaluation will be done in 04 steps: Analysis of offers received. Inspection of administrative documents Checking cost and experience Site visit

DISCLAIMER

• FHI 360 can perform a background check on any selected vendor.

• FHI 360 may cancel the solicitation and not award.

• FHI 360 may reject any or all responses received.

• Issuance of the solicitation does not constitute a commitment to award by FHI 360

• FHI 360 reserves the right to disqualify any offer based on the offeror's failure to comply with thesolicitation instructions.

• FHI 360 will not compensate any bidder for responding to the solicitation.

• FHI 360 reserves the right to award an award based on the initial evaluation of offers without furtherdiscussion.

• FHI 360 may choose to award only a portion of the solicitation activities or issue multiple awards based on the solicitation activities.

• FHI 360 has the right to issue changes to the RFQ at any time.