Administrative Assistant in Training (AAFRF1026)

Main duties

Missions and responsibilities Administrative management and organization of training Ensure the administrative management of training files. Constitute, organize and update training files and associated documents. Follow up on registrations and participant lists. Ensure the availability and conformity of documents necessary for the smooth running of trainings. Respond to requests for information regarding the organization and follow-up of trainings. Implementation and management of a tool integrating AIParticipate in the implementation of a tool integrating artificial intelligence to facilitate and optimize the administrative management of training. Leverage the tool’s features to improve organization, file tracking and information processing. Identify administrative tasks that can be automated and suggest improvements. Ensure the reliability and correct updating of the data integrated in the tool. Contribute to the evolution of working methods through the use of digital tools and AI. Quality monitoring and compliance with procedures Ensure compliance with internal procedures and quality requirements for training activities. Monitor the completeness and compliance of training records. Ensure the follow-up of administrative documents and elements necessary for the traceability of training. Contribute to data reliability and continuous improvement of administrative processes. Coordination and communication Make the necessary reminders to the various interlocutors in order to recover the missing documents. Follow up on files and deadlines. Inform the interlocutors of the progress of the files. Quickly report any difficulties, anomalies or delays. Facilitate the flow of information between different stakeholders. The list of missions above is non-exhaustive and may evolve according to the needs of the activity. Training in administrative management, assistantship, coordination or equivalent field. Experience in administrative management or the follow-up of training files is an advantage. Good command of office tools, including Excel, Word and collaborative tools. Good understanding of administrative processes and document monitoring. Familiarity with digital tools and solutions integrating artificial intelligence. Ability to structure, organize and make data reliable. Knowledge of quality procedures and training management requirements is an asset. Great rigor and sense of organization. Autonomy and ability to track cases. A spirit of initiative and strength of proposal to improve existing processes. Responsiveness and ability to manage priorities. Good relationship and good communication skills. Perseverance in follow-up and revivals. Analytical mind and ability to identify anomalies or blockage points. Curiosity and appetite for new technologies and artificial intelligence. Sector: Advertising Services

---

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]