A secretary at the modular site

ESIG GLOBAL SUCCESS is recruiting a secretary for its modular site in Lomé

The Higher School of Computer Science and Management (ESIG GLOBAL SUCCESS) is a private higher education institution based in Togo. She offers diploma training at the BTS, Bachelor and Master levels in various fields such as Mechanical Engineering, Electrical Engineering, Computer Engineering, Networks and Telecommunications, Marketing Techniques, Business Management and Administration, Journalism, Communication, Logistics and Transport, or the Secretariat. The institution also has a center dedicated to modular training and languages, which offers courses adapted to the needs of learners and professionals.

It is within the framework of strengthening its administrative team and in order to ensure the proper functioning of its modular site that ESIG GLOBAL SUCCESS launches this call for applications, with a view to the recruitment of a secretary responsible for ensuring the administrative and secretarial activities of said site. The position is full-time and the workplace is located at Lomé.

Main duties

The recruited secretary will be responsible for ensuring the physical and telephone reception of learners, trainers, visitors and partners of the modular site. It must inform, guide and inform the learners as well as any person requesting the services of the center. It will ensure the reception, processing, filing and archiving of letters and administrative documents, as well as the management of learners' files, including their constitution, updating and administrative follow-up.

She will participate in the management of registrations, re-registrations and administrative follow-up of modular training and language courses. It will be responsible for the capture, formatting, reproduction and transmission of administrative and educational documents, as well as keeping up-to-date records, monitoring tables and databases relating to the activities of the site. It will also monitor the presence of learners and trainers, in liaison with relevant officials, and participate in the planning and material organization of training activities, meetings and evaluations.

The Secretary will be responsible for monitoring information on training, timetables and any changes made available to learners and trainers. It will ensure the proper maintenance of secretarial space and the availability of supplies and equipment necessary for the operation of the site, and will ensure the regular reporting of information and difficulties encountered in its activities to the hierarchy. It will ensure compliance with internal administrative procedures, quality requirements and confidentiality rules applicable to the files processed, and will carry out any other administrative tasks within its competence, entrusted by the hierarchy in the framework of the operation of the modular site.

Candidate profile

Candidates for the position must hold at least a BAC level diploma+2 in secretarial, executive assistantship, administrative management or any other equivalent field, and at least one (01) year of professional experience in a similar position. Experience in a training institution, vocational training centre or higher education institution would be an asset.

At the technical level, they must be proficient in secretarial, administrative drafting, filing and archiving techniques, have a good command of office automation tools, including Word, Excel and e-mail tools, and be able to manage administrative records, databases and training materials. A good ability to speak and write in both English and French is required, as well as the capacity to ensure the reception, information and orientation of learners, trainers and visitors.

On a personal level, candidates must demonstrate rigor, organization, discretion and confidentiality, have a good sense of hospitality, listening and service, and be dynamic, punctual, available and able to take initiatives. They must also have a sense of responsibility and a good ability to work as a team, demonstrate autonomy, responsiveness and a good ability to manage priorities, and be willing to comply with the administrative procedures and quality requirements of ESIG GLOBAL SUCCESS.

Conditions and procedures for recruitment

The duration of the contract is 3 years, with an indefinite term contract (CDI) in case of satisfaction. Upon decision of the Recruitment Committee after review of applications and a written test, the selected candidate will be integrated on December 1, 2026. A trial period of 2 months will be observed.

Application file

The application file, to be sent in a single PDF file, will include a cover letter addressed to the Director General of ESIG GLOBAL SUCCESS, a detailed curriculum vitae, as well as diplomas, certificates, attestations or any other document justifying the training.

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]