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Automatically translated from French. View the original offer
Procurement Officer, Regional Office for Africa
INTRODUCTION TO GGGI
The Global Institute for Green Growth (GGGI) is a treaty-based international intergovernmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. For in sa Based in Côte d’Ivoire, the Procurement Officer will be responsible for supporting the Africa Regional Office and country programmes operating in the region by providing teams with the necessary tools to effectively acquire goods, works and services, thus ensuring that their projects are carried out according to best practices. He/she will promote a client, quality and results-oriented approach, and support IGG staff across the Africa region, in accordance with IGG processes, policies and procedures and in collaboration with headquarters and Regional Office Africa teams. The Procurement Officer will report to both the Africa Regional Director and the GGGI Procurement Manager. Ensure the integrity of procurement processes by adhering to the policies and standards established by the IMG, while ensuring prompt action and response. Manage the procurement plan for the region and the Africa regional office throughout the year and support the monthly integration of new employees on procurement-related topics. Guide and support regional and country office staff in making purchases to meet user needs, in accordance with the rules. To support the improvement of the efficiency and effectiveness of procurement procedures in Africa for the proper functioning of regional and national offices and the realization of high quality projects.
COMMITMENT
Collaborate with the Regional Director for Africa, Head of Finance and Corporate Services and Country Program Managers to support high-quality procurement processes that meet project requirements in accordance with IGG rules and practices. Collaborate with IMG staff in the procurement unit at IGG headquarters in Seoul to ensure consistency and integrity of processes.
Collaborate with staff across the Africa region to understand their needs, requirements and challenges, while providing regular training and advice on procurement rules, best practices and standards in accordance with IMG rules, policies and procedures.
DELIVERY
Administer a range of procurement support activities, ensuring compliance with GGGI rules, regulations and policies. Implement multi-step procurement processes, including quality control and review of documents submitted by users to verify their compliance with the rules. Carry out quality control of procurement procedures and traceability of purchase history. Organize, facilitate and/or implement procurement integration, training and learning initiatives for African staff. Monitor and monitor procurement actions carried out in the ERP system. Prepare data, records and information documents related to purchases. Provide training and build the capacity of African staff to ensure a comprehensive knowledge and understanding of procurement processes, policies and procedures. Provide administrative and technical support to the Africa regional office and its countries in planning, procurement and supply requests. Support tendering and bidding processes, including evaluation. Manage all processes related to direct purchases, especially in terms of negotiation.
REQUIREMENTS
Bachelor’s degree in procurement, contract management, business administration, public procurement law or other related field.
Concrete professional experience, ideally within an international organization and in the field of purchasing, would be a considerable asset. Relevant experience of 4 to 5 years in the field of purchasing or related services is preferred. Good command of Microsoft Office applications (Word, Excel, PowerPoint, etc.), as well as enterprise resource planning (ERP) or similar software.
Experience working in a team with varying levels of responsibility. Excellent communication skills (oral, written and presentation) in both French and English.
FUNCTIONAL
Excellent time management and organizational skills A solid hands-on mastery of Microsoft Office, including Excel, is essential. Great attention to detail and precision Quick learning, quick adaptation to a new environment and immediate contribution. Excellent literacy skills, especially in systems and processes, and a high level of analytical thinking. Ability to manage time and prioritize effectively when workload is high. Autonomous, motivated and team-minded, with an ability to work under pressure. Great ability to work with little supervision and/or remote, while maintaining productivity. Ability to communicate with colleagues and partners to identify common interests and propose solutions.
Quick to identify areas for improvement and propose concrete solutions.
COMPANY
Actively understand and support the mission, vision and values of GGGI. Promote an organizational culture based on trust, transparency, respect and partnership. Excellent problem-solving skills, asking questions and seeking help when needed, easily sharing information and knowledge with others, both internally and externally. Manage emotions and stress in a positive way, build relationships of trust and resolve conflicts
OPERATING CONDITIONS
The Procurement Assistant position is a national X6 level position according to the GGGI national salary grid. Annual compensation starts at $25,966 and varies based on qualifications and experience. The GGGI offers a contribution of 15% of the base salary to a long-term pension/savings plan, 27 days of annual leave and private health insurance. The GGGI is committed to providing a work environment that is flexible enough to adapt to the different stages of life and help its employees reconcile their professional and personal/family life, thus guaranteeing their performance, long-term productivity and well-being. The successful candidate should be based at Abidjan, in Côte d’Ivoire, and will report directly to the GGGI Regional Director for Africa (based on Abidjan, in Ivory Coast). Protection of children – GGGI is committed to protecting children, whether or not its activity involves direct
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