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Automatically translated from French. View the original offer
Opportunity description: Description of the office/unit/project The United Nations Development Programme (UNDP) is the United Nations system’s reference organization for sustainable development. Present in more than 170 countries and territories, it supports States in the implementation of integrated solutions to fight poverty, reduce inequalities, strengthen community resilience and promote democratic, inclusive and effective governance. In Senegal, the cooperation cycle 2024-2028 UNDP is aligned with national development priorities and helps accelerate the achievement of the Sustainable Development Goals (SDGs). It aims in particular to strengthen democratic governance, the rule of law, access to justice, citizen participation, social cohesion, accountability of public institutions and prevention and management of conflict risks. The UNDP Governance portfolio includes a set of strategic programmes and projects implemented in partnership with national institutions, local authorities, civil society organizations, the private sector and technical and financial partners. These interventions aim to strengthen democratic institutions, promote human rights, strengthen transparency and accountability mechanisms, foster inclusive participation in decision-making processes and support institutional reforms necessary for sustainable and equitable development.
In a context marked by portfolio expansion, diversification of implementing partners and strengthened requirements for results-based management, financial monitoring and operational compliance, UNDP wishes to strengthen its Governance team through the Recruitment an Associate in Administration and Project Support. Under the supervision of Team Leader Governance, the incumbent will provide essential support for administrative and financial management of projects, budget monitoring, compliance of operations as well as coordination of reporting and implementation processes, thus contributing to the achievement of portfolio strategic outcomes. Functions / Expected results Under the supervision of the Governance Portfolio Manager and in close collaboration with the Program, Operations and Implementation Partners teams, the Project Administration and Support Associate contributes to the effective, transparent and compliant management of governance portfolio resources. He/she provides administrative, financial and operational support for project implementation, budget monitoring, reporting and compliance with UNDP rules and procedures.
Its functions and responsibilities are as follows: Support for financial and budgetary management of projects Monitor budget execution of Governance portfolio projects and ensure efficient use of resources. Participate in the preparation, review and update of annual budgets and work plans (AWPs). Monitor commitments, expenditures and budgetary availabilities. Produce periodic financial analyses and report potential deviations or risks to facilitate decision-making. Contribute to the preparation of financial closures and budget revision exercises. Support for administrative and operational management
Process and monitor project requisitions, contracts, payments, advances and other administrative transactions. Ensure compliance of administrative and financial records in accordance with UNDP rules, procedures and policies.
Support the logistical organization of workshops, missions, meetings, and other portfolio activities.
Support training and knowledge sharing Ensure the physical and electronic archiving of project administrative and financial documents. Follow-up of implementation partners and compliance Support the financial and administrative monitoring of implementing partners in accordance with UNDP management arrangements. Verify the completeness and compliance of financial reports and supporting documents produced by partners. Contribute to the follow-up of recommendations resulting from audits, micro-evaluations, quality controls and assurance exercises. Participate in the identification and management of financial and operational risks of projects. Reporting, financial monitoring and quality assurance Prepare dashboards and periodic reports on the financial situation and execution of projects. Contribute to the production of reports for technical and financial partners, UNDP management and project governance mechanisms. Ensure the quality, reliability and availability of administrative and financial data. Support monitoring of performance indicators related to the financial and operational management of projects. Support for portfolio planning and coordination Contribute to the planning of activities and follow-up on the implementation of work plans. Support coordination between program, operations, finance and implementation partners. Participate in the preparation of project review meetings, steering committees and supervisory missions. Follow up on agreed actions and administrative and financial deadlines. Knowledge management and capacity building Contribute to the capitalization of good practices and lessons learned in administrative and financial management of projects. Participate in the development and updating of procedures, guides, tools and management models. Support the advocacy and capacity-building activities of partners and team members on UNDP administrative and financial procedures. Promote the principles of transparency, accountability and results-based management in project implementation.
The incumbent of the post shall perform other functions within his/her functional profile, as deemed necessary for the proper functioning of the Office and the Organization. Candidate profile: Minimum academic training required A high school diploma required or A university degree (Bachelor’s Degree) in economics, social sciences, sustainable development or an equivalent field will be duly considered but is not required.
Min. of years of relevant professional experience At least 6 years (with a high school diploma) or 3 years (with a bachelor’s degree) of relevant progressive experience in supporting project administrative and financial management and/or coordination is required Experience in other areas of project management, such as financial planning, administrative and financial project management. Proven ability to monitor partnership agreements and expenditure compliance in accordance with donor and UNDP procedures. Good knowledge of project reporting, planning and monitoring tools. Proven ability to analyze financial statements and project financial reports Experience using computers and office software packages (MS Word, , SharePoint, teams, etc.) and advanced knowledge of web management systems such as ERPs. Experience working in a development/multilateral context is desirable. Previous experience within the system or UNDP is highly desirable. Proficiency in French and the national language (Wolof) is required
Desired skills and competences
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