Operations Officer

Terre des Hommes Lausanne – Senegal office recruits: an Operations Officer

Job overview

Terre des hommes Lausanne (Tdh), founded in 1960, is the largest Swiss organization defending children’s rights. Tdh is dedicated to making meaningful and lasting changes in the lives of children and youth, especially those most at risk. Tdh is active in about thirty countries, in humanitarian and development contexts.

Other information

In sub-Saharan Africa, Tdh works directly in 8 countries (Burkina Faso, Burundi, Guinea-Conakry, Kenya Mali, Mauritania, Nigeria and Senegal) and through partnerships in 6 other countries (Benin, Cameroon, Madagascar, Niger, Togo and Uganda). As part of the decentralization of its organizational model, Tdh has opened a regional office in Dakar in Senegal for which a position of Operations Officer is open. Mission Under the supervision of the Regional Fundraising Advisor, the Operations Officer supports the regional office and country teams in the implementation of activities related to grants and fundraising in the Africa region. This position contributes to grant and fundraising processes — from monitoring opportunities to developing proposals and reporting to donors — while supporting donor engagement and partnership efforts across the region.

Responsibilities

Grant Acquisition Process

• Contributes to the identification and monitoring of relevant funding opportunities for Tdh programs in the Africa region.
• Supports the development and submission of regional, multi-country and country project proposals: support or coordination of the writing process, compliance with donor procedures, development of action plans, writing, translation, registration on submission platforms.
• Contributes to the quality control and finalization of reports for institutional financing while ensuring timely submission (tracking schedule and deadlines, relaunches when necessary with contributors, consolidation of data, etc.), in accordance with contractual requirements and Tdh standards.
• Ensures the follow-up of co-financing needs with CR Finance, supports the development of proposals and project reports for foundations in coordination with the philanthropy sector.

Education / Qualifications

• Ensures that information on grants and funding in Engage360 and GFU countries and regions (Tdh’s internal system) is accurate and regularly updated, and follows up with relevant teams to ensure data completeness. In case of absence of Grant Officer in a delegation, directly ensures the update of data for the country concerned.
• Supports the development of operational partnership contracts (content, signature, archiving, etc.).
• Contributes to the analysis of responses to requests for institutional and philanthropic funding.
• Ensures the collection and archiving of institutional documents required to sign contracts in collaboration with headquarters, region, delegations and partners. Communication
• Supports the relationship with donors and partners, including the preparation of fundraising materials (e.g. testimonials, success stories).
• Supports annual reporting through the verification and consolidation of project data and information, in coordination with PREX, Q&A and Grants teams, as well as other relevant stakeholders at delegation and regional levels.
• Contributes to internal communication related to projects ( Skills
• Interpersonal skills
• Good ability to build and maintain positive relationships with internal and external stakeholders.
• Reliability and autonomy, with ability to organize, make decisions and manage conflicts Integrity, commitment and benevolence.
• Developed spirit of collaboration, including remote, and teamwork in a multicultural environment.
• Ability to respond to unexpected requests. Specific knowledge
• Good understanding of project cycle management in development, emergency and protracted crisis environments, particularly in Africa
• Good understanding of the funding acquisition process. Requirements

Candidate profile

• Master/equivalent degree from a recognized university/school in international development, social sciences/development studies or any other related field.

Experience

• Minimum of 2 years experience in an NGO/International Institution in a similar position. Languages
• Mandatory written and oral languages: French and English. Computer know-how
• Mastering the Microsoft Office package Objectives The objectives for the coming period must be completed on the evaluation interview form with the line manager and in consultation with the functional managers. Tdh Global Code of Conduct and Ethical Policies
• Commits to promote and comply with the Global Code of Conduct, to systematically report any violation of the Code through Tdh’s formal reporting mechanisms and to treat any violation of procedures and processes appropriately.
• Raise awareness of the risks of policy violations, violence and abuse, and the rights that arise from them, towards children, community members and our own employees.

Location

• Commits to comply with key ethical policies and guidelines, including safeguard policy, anti-fraud and anti-corruption policy, conflict of interest policy and other policies related to the prevention of terrorist financing and criminal activity, as well as workplace behaviour.
• Commits to putting into practice the values and principles by adopting exemplary behavior, in perfect accordance with the code of conduct, and always respecting established procedures and processes. Is committed to developing a compliant and informed management culture within the organization and in our work with children and the communities in which we operate. Implementing rules Applications will be received by applying via this link: https: