Executive assistant - ref: Ref: ASS-DIR 11-26

Main duties

Under the supervision of the Director General, the Executive Assistant will be responsible for:

• Assisting management in the execution of its tasks
• Receive delegation of authority to perform specific actions
• 1- Mail management:
• Manage mails and e-mails (receipt, response, transmission);
• 2- Planning management:
• Manage and maintain the Director General’s agendas;
• Welcoming visitors (customers, service providers, suppliers...)
• Assisting in the various special actions in case of impediment of the Director
• 3- Drafting:
• Exercising writing tasks (formatting letters, notes and written materials, GC meeting minutes)
• Draft and distribute internal service notes based on oral and/or manuscript instructions, subjecting them to the Director General’s control and signature;

Education / Qualifications

• Coordinate the flow of information to other services;
• Classify and archive all documents and information
• 4- Telephone management:
• Receive phone calls to the Director General and manage appointments;
• Know how to respond and follow up especially in case of absence of the Director General;
• 5- Management of the meeting
• Participate in the preparation and organization of seminars, trade shows; meetings (management board, General Assembly,...);
• Organize the logistics of meetings (calendar and frequency, meeting call, reservation of rooms, duplication of files, meals, transport, related expenses, etc.);