Administrative and Projects Intern

Description Title: Administrative and Projects Intern Department: Office of the Vice Chancellor Location: Kigali & Butaro Reports to: Projects Coordinator Duration: 6 Months About UGHEThe University of Global Health Equity (UGHE) is a private, not-for-profit health sciences university in Rwanda whose mission is to be a leading university that strives to train the next generation of global health leaders, with an emphasis of transforming them into change makers equipped with the skills to protect the most vulnerable and improve health outcomes and social systems. Purpose The Office of the Vice Chancellor is looking for an Administrative and Projects management intern to support the effective coordination of administrative functions and projects coordination. The intern will provide administrative, operational, and project management support to ensure the smooth functioning of the office and the timely implementation of institutional priorities and initiatives. Key Responsibilities Provide day-to-day administrative support to the Office of the Vice Chancellor. Assist in managing schedules, appointments, meetings, and office correspondence. Coordinate meeting logistics , including venue arrangements, preparation of agendas, distribution of materials, and minute-taking. Maintain organized electronic and physical filing systems for records, reports, and official documents. Draft, proofread, format letters and memos and other official communications. Support the preparation and processing of administrative documents, requests, and approvals. Assist with travel arrangements, visitor coordination, and logistical support for official engagements. Ensure accurate record-keeping and maintain confidentiality of sensitive information. Qualifications Required A recent graduate holding a bachelor’s degree in business administration, project management, Economics, Finance, Accounting, Management, Public Administration, Statistics, Information Systems, Data Analytics or a related field . Proficiency in Microsoft 365 Suite. Strong written and spoken English. Preferred Demonstrated interest in operations, administration, or institutional management. Comfort with tracking and collaboration tools such as Microsoft Planner, Teams, Share Point, Asana, Trello, or shared spreadsheets. Previous internship, research, student leadership, or volunteer experience involving the coordination of a team, an event, or a multi-stage activity. Familiarity with data visualization or financial management systems. Skills and Competencies Ability to track and progress many small tasks at once without losing any Strong organizational skills and attention to detail Persistence in following up with task owners and stakeholders, including senior staff Clear and concise written reporting Analytical thinking and sound problem-solving judgement Ability to manage competing deadlines and shifting priorities Professionalism, integrity, and discretion when handling confidential information Interpersonal and stakeholder engagement skills Ability to work independently and as part of a team in a fast-paced environment Willingness to learn across unfamiliar functional areas What the Intern Will Gain Paid internship while gaining practical experience working with several teams across the university. Working knowledge of events management, procurement processes, stakeholder coordination, and reporting. A supervisor, regular one-to-one meetings, and formal performance reviews at the mid-point and conclusion of the internship. A written reference and certificate of completion.

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