Job Description
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Automatically translated from French. View the original offer
Main mission: to guarantee the administrative, organizational and protocol fluidity around the CEO, manage his communications and preserve his institutional image, while providing operational support to projects of the consortium according to priorities. A. Executive and administrative management Organize and optimize the CEO’s agenda. Schedule meetings, appointments and travel. Ensure the processing and follow-up of mails, emails and calls.
Education / Qualifications
Organize the circulation and confidentiality of information. Ensure the classification, archiving and document management. B. Communication and institutional image of the CEO Manage the CEO’s official communication channels: emails, business phones and LinkedIn. Prepare draft messages, correspondence and speeches. Write and coordinate institutional speeches and notes, subject to validation by the Senior Advisor or CEO according to their scope. Ensure the consistency of the image and public positioning of the CEO. Monitor communications with institutional interlocutors and partners. C. Representation, VIP welcome and protocol Represent the CEO in certain procedures or protocol interactions, on express delegation and within the limits of the mandate received. Provide a high-level reception and concierge service to guests, partners and delegations. Organize VIP receptions and ensure compliance with protocol usage. Prepare the necessary presentation files and materials for official meetings. Coordinate specific events and trips of the CEO. D. Preparation and follow-up of meetings Prepare agendas, files and meeting documents. Write minutes, records of decisions and simple notes. Ensure administrative follow-up of decisions and reminders. Coordinate the logistics of official meetings. E. Cross-cutting support to the Office Provide administrative support, communication, protocol and follow-up of files related to consortium projects, as part of the indicative distribution of 70% of the activity. Facilitate administrative exchanges between the CEO, Senior Advisor and Project Managers. Organize internal meetings and information sharing. Follow up on requests and requests to the Bureau. Provide logistical and documentary support to projects.
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