Accounting Assistant

Identification of the position

• Title: Accounting Assistant
• Service: Administration and Accounting
• Hierarchical supervisor: General Directorate
• Sector of activity: Catering, catering and food distribution. Main duty
• Ensure the accounting, administrative and financial follow-up of Desk SUARL’s activities, including business catering, catering services and mass distribution to commercial partners.

Education / Qualifications

• It ensures the reliability of accounting information, the follow-up of invoices and regulations, the control of expenses and the production of dashboards for the General Management.

Responsibilities

Sales tracking and billing

• Prepare and monitor the invoicing of catering services.
• Check purchase orders, delivery notes and proof of the services performed.
• Follow up on deliveries of fatayas and samousas to Auchan.
• Bring together the quantities delivered, any returns and invoices issued.
• Follow customer regulations and make the necessary reminders. Procurement and Supplier Management
• Monitor and record supplier invoices.

Other information

• Track purchases of raw materials, packaging and other operating expenses.
• Keep the status of supplier debts and payment deadlines up-to-date.
• Prepare settlement files for validation by the Directorate. Monitoring of costs and cash
• Track expenses related to production, deliveries and catering services.
• Participate in costing and monitoring margins by activity.
• Update cash flow tables, receipts and disbursements.
• Make bank reconciliations and report anomalies.
• Participate in inventory monitoring based on information provided by operational managers. Accounting and reporting
• Classify and archive accounting documents.
• Prepare the necessary documents for accounting monitoring and tax returns.
• Collaborate with the accounting firm, if applicable.
• Produce a weekly statement of significant claims, debts and maturities.
• Send monthly to the Management a dashboard presenting the turnover, expenses, unpaid and cash position.

Candidate profile

• Training in accounting, management or finance (BTS or equivalent degree desired).

Experience

• Experience in accounting, ideally in catering, distribution or the agri-food sector.
• Good command of Excel or Google Sheets.
• Knowledge of billing, debt and receivable tracking, and bank reconciliations.
• Rigor, organization, discretion, honesty and respect for deadlines.

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