Purchasing and Contracts Manager - Senior Profile -ref:2026/CAECPS/16547

Other information

Based in Antananarivo, the Procurement and Contracts Manager is part of the procurement and contracts team of the Projects Support Unit. He/she assists the Purchasing and Contracts Manager and, like other purchasing and contract managers, conducts purchases and contracts in compliance with public order regulations, France Expertise rules and landlord requirements.

Candidate profile

As a senior profile, he/she also carries the strategy of the office’s framework contracts, several dozen of which remain to be developed. The position is not limited to drafting contracts: he/she analyses the markets, engages in dialogue with suppliers, exchanges with projects on specifications and builds the corresponding procurement strategy. The position aims to streamline and secure project procurement, improve the speed and quality of procurement, and streamline work between projects, procurement, logistics, finance, CFT and Country Management.

MAIN DUTY

Support the Procurement and Contracts Manager and conduct procurement and contracts in accordance with public order regulations, by developing and piloting the framework contract strategy of the Project Support Unit: market analysis, dialogue with suppliers, definition of specifications with projects and procurement strategy, under the supervision of the Purchasing and Contracts Manager.

Main duties

• Design and implement the procurement strategy and framework contracts of the Projects Support Unit: market analysis, dialogue with suppliers, specifications with projects and procurement strategy.
• Conduct procurement and subsidy procedures and contract in accordance with the regulations of the public order, as well as other purchasing managers and contracts.
• Provide technical support and follow-up of sensitive files related to framework contracts.

MAIN ACTIVITIES

• 1. Development and implementation of the procurement strategy and framework contracts
• Identify and prioritize, with the Purchasing and Contracts Manager and projects, recurring needs that can be the subject of framework contracts (several dozen to develop).
• Conduct market analyses (local and regional supply, price levels, competition, supplier capabilities, procurement risks) to inform the choice of purchasing strategy.
• Engage in dialogue with suppliers and service providers (sourcing, prior consultation of the market, clarification of offers) in accordance with the principles of transparency and equal treatment.
• Exchange with projects on expression of need and technical specifications, and ensure translation into consultation documents.
• Define the procurement strategy: allotment, procurement method, duration, ordering methods, award criteria and monitoring indicators.
• Conduct the framework contracts from consultation to contracting, using the applicable models and adapting them to the specificities of the file.

Education / Qualifications

• Ensure the deployment of framework contracts to projects (information, support for use, follow-up of orders and supplier performance) and prepare their renewal.
• 2. Support for procurement and grant procedures
• Conducting purchases and contracts in compliance with the regulations of the public order, as well as other purchasing managers and contracts.
• Draft or re-read the consultation regulations, call for projects regulations, guidelines, tender documents and attached contract templates.
• Verify the legal consistency of eligibility, selection, award and administrative requirements.
• Support the preparation of letters to bidders, clarification notes, evaluation reports or documents submitted for validation.
• Coordinate with the Purchasing Assistant on parts compliance prior to initiating or assigning procedures.
• 3. Technical support and monitoring of sensitive files related to framework contracts
• Ensure enhanced monitoring of guarantees, retentions, insurance, penalties, reserves, provisional and final receipts, service orders and endorsements.

Responsibilities

• Support the analysis of arrangements involving a mandate, project management, delegated project management or shared responsibilities with partners.
• Identify contractual, operational or documentary risks related to framework contracts and alert the Purchasing and Contracts Manager.
• Participate in the preparation of the necessary elements in case of difficulty of execution, dispute or audit, in connection with the teams concerned and, where necessary, the legal department of the head office.

SPECIFIC RESPONSIBILITIES

The Purchasing and Contracts Manager assumes a role of design, conduct, monitoring and alerting. He/she assists the Purchasing and Contracts Manager, to whom remain final validations, sensitive arbitrations and strategic exchanges, including with the legal department of the head office.

• Guarantee the quality and compliance with the regulations of the public order of the procedures and contractual documents conducted.
• Reduce the risk of contractual and documentary non-compliance.
• Ensure the relevance of the proposed procurement strategy: market analysis supported, specifications shared with projects, results achieved.
• Ensure the traceability of procedures and versions, and the quality of archiving.
• Alert to contractual, operational or reputational risks.

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