Administrative Assistant

Contract Contract type Fixed term Deadline for application

20/07/2026

Ensure the proper functioning of offices by supporting customer-focused administration, logistics and services. About the Project Office Since 1999, UNOPS has been a committed partner in Democratic Republic of the Congo (DRC), providing fund management, technical assistance, capacity building and project management services. In collaboration with the Government, UN agencies and international partners, UNOPS contributes to sustainable development in key sectors such as infrastructure, health, education, governance, procurement and environmental protection. UNOPS pays particular attention to national ownership to ensure that projects are implemented in a way that builds local capacity and empowers communities. The organization also supports peace and security through technical assistance to MONUSCO and contributes to the preservation of the environment by managing regional initiatives such as CAFI and FONAREDD, in close collaboration with indigenous communities. In the health sector, interventions include building health centres in Kwango Province with KOICA support, as well as supporting the national health system through the GAVI-funded RSS3 initiative. UNOPS is also leading agricultural infrastructure development and food security projects as part of the World Bank-funded PNDA project. In addition, the organization contributes to governance and stabilization through the Multi-Donor Consistency Fund and provides humanitarian human resources management services for UNHCR (UNHCR). Job Specific Context Within the framework of the Agreement for the production of results relating to the completion of PICAGL works in République As a Democratic Republic of Congo, UNOPS is supporting the Government in finalizing unfinished projects for the Integrated Agricultural Growth Project in the Great Lakes. The activities mainly concern the hydro-agricultural development of Tabacongo, the construction of the Lubileye/Lubeleye bridge, as well as the comforting works of the rural tracks in the Province of Tanganyika.

Main duties

The implementation of the project requires close administrative and logistical support based on Kalemie, to support field activities, supervision missions, travel coordination, document management, equipment monitoring, procurement and service support, as well as liaison with local stakeholders. The position will also contribute to the proper operational functioning of the project team, particularly during the relaunch phase of contracts, the joint site assessment mission, the remobilization of companies and the follow-up of works until their finalization. Under the supervision of the designated official, the Administrative Assistant will provide daily support to the administrative, logistical and operational activities of the project. Kalemie. He/she will contribute to mission preparation, movement tracking, document management, meeting organization, coordination of transportation, office and supply requirements, as well as administrative monitoring of field activities in accordance with UNOPS rules and procedures. Role Purpose The Administrative Assistant provides, and can supervise, the provision of technical and administrative support services for specialized and general processes in administration and logistics, to ensure an efficient and customer-oriented service. It focuses on a quality and results-based approach, ensuring optimal and cost-effective use of office resources. Functions / Key Results Expected Coordination of administrative services Coordinate individual work areas and guide staff in the execution of standard office transactions, processes and customer services, ensuring full compliance with UNOPS rules, regulations, policies and strategies. Monitor team performance against service agreements and assess customer satisfaction. Implement control mechanisms for designated administrative services, including maintaining specific administrative control records such as financial commitments and expenditures. Supervise inventory control, ensuring the proper delivery and monitoring of inventory items and supplies. Review travel authorizations, supporting documents and payment requests. Ensure a designated transactional role within the ERP system.

Education / Qualifications

Compile research data and information to support the planning of financial resources and administrative budgets for service delivery. Logistics and asset management Oversee the implementation of logistics systems in accordance with UNOPS procedures. Coordinate and supervise services related to shipments and customs clearance, travel, event management, administrative investigations, transportation, insurance, building/facilities/space management and office supplies. Coordinate procurement and asset management services, including physical verification of inventory items. Ensure the timely preparation and submission of periodic inventory reports. Supervise protocol services, including staff registration and obtaining host government authorizations.

Other information

Liaise with local authorities on UNOPS staff authorizations, privileges and immunities, as well as office space and other administrative matters. Compile information related to the administrative services provided for billing at actual cost. Supervise transportation services, ensuring customer service, regular vehicle maintenance, insurance coverage and tracking fuel consumption. Knowledge development and sharing Support the organization, facilitation and delivery of training and learning sessions on topics related to administration, logistics, travel, transportation and asset and inventory management. Participate in knowledge sharing initiatives and communities of practice (CoPs), bringing your ideas and lessons learned. Conduct research on administration-related topics and contribute to the preparation of reports, summaries and briefing notes. Requirements Minimum education Technical and vocational training

Experience

• 2 Years

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