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Automatically translated from French. View the original offer
Opportunity description:
This position is based in the Regional Office for West and Central Africa (ROSEN), within the Division of Operations (DO) of the United Nations Office on Drugs and Crime (UNODC), at DakarIn Senegal. As Head of Procurement for West and Central Africa, the Procurement Officer works under the direct supervision of the Head of Procurement of the UNOV/UNODC Procurement Unit in Vienna and under the general supervision of the ROSEN representative. He/She also provides support and technical oversight of procurement functions to the UNODC Country Office in Nigeria (CONGA). The incumbent will perform his/her duties within the ROSEN Operations Team and work closely with the Operations Officer. For more information on UNODC, please visit the website www.unodc.org.
The incumbent of the post will be required, upon request, to provide support to other UNODC global offices and programmes in West and Central Africa, regions where UNODC has a presence. Within the framework of the powers conferred on him, the procurement officer will perform the following specific tasks: Acting as a senior procurement and contracting expert, responsible for procuring a wide variety of supplies and services related to technically and legally complex procurement contracts and activities; leading and supporting the procurement work of regional offices. Plan, develop and manage all contractual and procurement aspects of highly complex projects related to various services and products (e.g. information technology, specialized electronic equipment and instruments, medicines, safety equipment including PPE, food products, building maintenance materials, renovations, office supplies, furniture, etc.), taking into account local and other economic conditions. Plan, develop and manage procurement activities related to infrastructure projects and major construction projects, including those of significant value, in consultation with and with the support of the UNOV/UNODC Procurement Unit, in close cooperation with UNODC architects, engineers and national authorities to ensure compliance with all local, state and national building codes and regulations as well as security measures. Lead the preparation and implementation of procurement in accordance with the Financial Regulations and Rules of the United Nations Secretariat; where appropriate, oversee procurement by other United Nations entities — including through the Common Administrative Services (CBO) scheme following the upcoming move to the United Nations Dakar — ensuring their compliance with their respective rules and regulations, as well as the principle of mutual recognition of the United Nations system. Coordinate procurement functions between ROSEN and CONGA (UNODC Country Office in Nigeria) under the West and Central Africa Supply Centre arrangement, including harmonizing delegation of authority thresholds, ensuring an equitable distribution of workload among buyers from both offices and formalizing modalities for ad hoc mutual assistance with the Procurement Unit. Provide technical advice and quality assurance on procurement activities to managers, buyers and focal points throughout all phases of the procurement cycle; analyze and evaluate procurement requests and ensure the adequacy of technical specifications. Develop and prepare complex contracts for the acquisition of non-current, technologically advanced goods or long-term services; establish long-term agreements; launch international tenders; evaluate responses to tenders; make recommendations for finalizing purchases and awarding contracts; sign purchase orders up to the authorized limit and prepare files for submission to the Contracts Committee for approval of higher value orders. Develop strategies and design innovative solutions to solve problems or conflicts in complex supply projects, especially in the construction sector, working closely with national authorities to ensure compliance with local laws. Establish and maintain programs and work schedules for current and newly planned contracts; develop tactical approaches to contracts and new methods for their application based on market research. Contribute to the development of guidance notes, procedures, workflows, standards, models, innovation initiatives and regional procurement criteria for the evaluation of goods, services and supplier capabilities; streamline procurement processes and support the implementation of UNOV/UNODC and Secretariat initiatives. Continuously monitor the production models of exporting countries; assess the production capacities and performance of manufacturers in order to identify reliable sources of supply. Define the terms of negotiations and conduct or coordinate all phases of negotiations with the parties involved, including the resolution of disputes arising from contracts. Prepare, review, validate and/or approve various procurement documents, NtFs, contracts, communications, directives and instructions. Design and deliver training (mainly in English and French), coaching and procurement advice to staff, buyers, managers and project teams; organize staff development activities and supervise junior staff as appropriate. Manage the preparation of accurate and timely reports on procurement activities; monitor and manage the audit of procurement activities, ensuring that recommendations are implemented in accordance with compliance rules. Monitor key business performance indicators and coordinate with counterparts to ensure compliance with procurement standards. Lead the implementation and adoption of business and institutional tools required by UNOV/UNODC to increase productivity and improve overall operational efficiency. These tools may include Purchase Tracking, Electronic Tendering Tool (Ariba), Instant Feedback System (IFS) and Contract Execution Reporting Tool (CPRT). After deployment, ensure their optimal use through user support, advice, monitoring and continuous improvement initiatives to maximize organizational benefits and compliance. Collect and analyze data to identify trends or patterns and provide information through graphs, tables and reports using data visualization methods to enable data-driven planning, decision making, presentation and reporting. Monitor and oversee the use of Low Value Acquisitions (LVAs) within the Hub, with a view to identifying consolidation opportunities, reducing reliance on LVAs, and promoting the establishment and use of Long Term Agreements (LTAs) for the Hub. Ensure close liaison with all Hub programs and project teams and ensure effective and continuous communication and exchange of information.
Conduct field missions as required. Provide advice and supervise procurement staff. Participate and represent UNODC, according to the delegations received, in the working groups of the United Nations country team operations. Perform any other work-related tasks as required.
A higher-level university degree (master’s degree or equivalent) in business administration, public administration, commerce, law, engineering, architecture, Civil Engineering or in a related field is required. An undergraduate university degree in a similar field, coupled with two additional years of relevant professional experience, may be accepted instead of the higher-level degree.
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