Intern Archivist, Bamako

Intern Archivist – Bamako

The International Rescue Committee (IRC) is recruiting an archivist intern for its BamakoIn Mali. IRC responds to the world’s worst humanitarian crises and helps people affected by conflict and disaster regain health, security, education, livelihoods and control over their future. Founded in 1933 at the call of Albert Einstein, the organization is among the largest international humanitarian NGOs, present in more than 40 countries and 29 cities in the United States. Its teams work every day to restore the safety, dignity and hope of millions of people.

Context of the internship

Under the supervision of the Assistant Archivist, the intern will provide support to the Bamako to ensure the proper functioning of the archiving system implemented on this site. It will help to provide the necessary technical support, in compliance with IRC's financial rules and procedures in Mali, and ensure that the archives are classified according to the archive system retained by the organization.

Responsibilities

The trainee will ensure electronic archiving by updating the supporting documents of Bamako as well as the basics on Box, in the folder dedicated to the ECHO/BMZ project, following the archiving model required by these donors. He will have to ensure the completeness of each archived file and the conformity of the documents, and work closely with the HR, logistics and finance departments to obtain the requested documents. He will also provide the supporting documents of financial transactions during audits and may be entrusted with any other administrative or financial tasks assigned by his supervisor.

Personal skills

The position requires an excellent level of written and oral French; a good knowledge of English is an asset. The candidate must demonstrate an excellent faculty of organization, rigor and precision, have a very good ability to manage interpersonal relationships and fully master the computer tool. They must be able to work independently, take initiatives, work as a team and facilitate solutions.

Skills

This involves communicating effectively, both in writing and orally, in French with program staff, management and support staff, as well as demonstrating good skills in collaboration, time management and interpersonal relationships.

Job requirements

The candidate must hold a BAC + 2 in accounting, finance, documentalist or any equivalent degree. An excellent level of written and oral French is required; a good knowledge of English remains an asset.

Standards of professional conduct

The IRC and its workers must adhere to the values and principles set out in the IRC Way – Code of Conduct: integrity, service and responsibility. In accordance with these values, the IRC has policies in place to protect beneficiaries from exploitation and abuse, to protect children, to prevent harassment in the workplace, to ensure fiscal integrity, to combat reprisals, to combat trafficking in human beings, among others. All IRC workers are required to adhere to these standards of professional conduct.

Gender equality

The IRC is committed to closing the gender gap in leadership and provides benefits that create an environment conducive to women's participation in its workforce, including parental leave, gender-sensitive security protocols, and other support benefits and allowances.

Working environment

The IRC is an employer that subscribes to the principle of equal opportunities. The organization examines all applicants on the basis of merit, regardless of race, gender, colour, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by current legislation.

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