Find a Freelance HR Consultant - Pharmacy Well

Find a Freelance HR Consultant - Pharmacy Well

Job overview

It is a modern office located in Yaoundé, which places the quality of reception, professionalism and patient satisfaction at the heart of its priorities. As part of strengthening its internal organization, we want to further structure our human resources function. To this end, we are looking for an independent HR Consultant able to bring his expertise and support management in the management of human, social and administrative issues.

Main duties

As an HR referent of Pharmacy Well, you will ensure the reliability of payroll, compliance with legal and social obligations as well as the security of sensitive decisions. You will also support internal teams by providing them with the necessary methods and tools for the day-to-day management of staff. Pay and administration of staff

• Collect, verify and centralize compensation variables, including overtime, night work increments, Sundays and holidays, on-call premiums, pay advances and various deductions.
• Prepare pay slips and payroll, then submit them to management for approval before salaries are paid.
• Make social and tax returns relating to remuneration, in particular with the CNPS, within the regulatory deadlines, ensure the registration of new employees and control the payment of contributions.
• Prepare end-of-contract documents, including account balances, work certificates and necessary attestations.
• Review leave requests in accordance with internal rules, update individual leave balances and coordinate the annual schedule of absences with site managers, taking into account guard constraints.

Education / Qualifications

• Centralize information on absences and delays reported by different sites, then report repetitive irregularities.
• Constitute, file and update personnel files, the employer’s register and the schedule of contractual deadlines, including trial periods, fixed-term contracts and renewals. Compliance and HR documentation
• Conduct an initial audit of personnel records, employer records and regulatory postings, followed by quarterly audits with a record of anomalies and corrective actions to be undertaken.
• Check the validity of registrations to the professional order and authorizations to practice pharmacists.
• Check each year the applicable collective agreement and the conformity of professional classifications.
• Harmonize existing HR documents to form a single reference document including contract templates, compensation rules, leave policy and evaluation procedures.
• Develop and update the position sheets corresponding to the various functions performed within the office. Discipline and legal support
• Prepare and ensure the administrative follow-up of disciplinary procedures, from the request for written explanations and the receipt of the employee’s response to the interview report, the notification of the sanction and the closure of the file, in compliance with the required deadlines. The final decision and its signature remain the responsibility of management.
• Provide, within a maximum of 48 working hours, written notice on contract breakdowns, contentious situations and sensitive labour relations issues.
• Prepare the necessary supporting documents and files during the checks or summons of the competent bodies, in particular the Labour Inspectorate and the CNPS.

Other information

• Inform management of legislative and regulatory changes in labour law that may affect the activities of the officer. HR Management
• Organize a monthly on-site human resources monitoring meeting, accompanied by a written briefing note outlining the topics discussed and expected management decisions.
• Structure the staff assessment process and provide managers with the necessary tools, which remain responsible for conducting assessments.
• Produce monthly monitoring of payroll, absenteeism and key HR deadlines based on payroll data.
• Train site managers on essential personnel management practices, including conducting reframing interviews, managing disciplinary sanctions, processing leave and evaluating employees.

Candidate profile

The ideal candidate must have the following qualifications and abilities:

Experience

• Have at least 4 to 6 years of experience in Cameroonian labour law and be able to prepare and defend a file with the Labour Inspectorate.
• Master the mechanisms of payroll calculation in Cameroon, including CNPS, IRPP, CFC, FNE and DIPE, as well as the use of payroll software.
• Be available on a regular basis during the monthly closing periods and at the beginning of each month.
• Be able to provide finalized documents, dated, correctly versioned and transmitted within the agreed deadlines.
• Demonstrate absolute discretion in processing salary information and individual employee records.
• Master the IT tools and collaborative solutions needed to track and share documents. Additional assets
• Professional experience in a pharmacy, the health sector or distribution organized on several sites.
• Experience in supporting SMEs or companies in a rapid development phase. Arrangements for collaboration
• Nature of the mission: part-time freelance service, estimated at 3 or 4 days per month as required, including half a day of on-site presence for the monthly HR review and additional remote interventions.
• Organization of interventions: availability adapted to the monthly closing deadlines of payroll and declarations, with a capacity to respond to urgent requests.
• Billing methods: monthly package for recurring services and remuneration per deliverable for one-off assignments.
• Validation of services: each deliverable must be dated, identified by a version and approved in writing by the management before invoicing.
• Confidentiality and return: obligation of confidentiality regarding remunerations and individual files, with delivery of all relevant documents at the end of the assignment.
• Remuneration: determined based on the profile, expertise and experience of the consultant.

Location

Location Yaoundé, Cameroon, with interventions on the various sites of Pharmacy Well and a work organization combining physical presence and remote work.

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