Consultant in Administrative and Financial Support -réf:FY26-103433-STRIDES-Consultant-RFP-004

As part of the implementation of STRIDES Madagascar activities and support to national campaigns against measles and polio covering 116 districts, a temporary strengthening of the Administration and Finance team is needed in order to ensure the timely and compliant treatment of associated financial operations.

Education / Qualifications

This requirement concerns in particular the management of advances, the liquidation and regularization of expenses, the payment of Independent Monitoring (IM) teams, LQAS activities, training, as well as support to start-up operations and implementation of STRIDES activities.

• 2. Overall objective Strengthen the operational capacities of the Administration and Finance team to ensure efficient, timely and compliant processing of administrative and financial operations related to STRIDES activities. . Duration and modalities of the consultation
• Number of consultants: 02
• Duration of the mission: 3 months (early November 2026 to January 2027)
• Contract Type: Individual Consultant (Firm Fixed Price - FFP)

Location

• Place of assignment: Antananarivo with occasional trips if necessary
• Supervision: Finance Manager, Finance & Administration Director, STRIDES Project Director

Responsibilities

a. Main responsibilities in Finance and Accounting:

• Prepare periodic financial reports for FHI 360 - Madagascar;
• Track all invoice data related to goods and services, business advances and travel and put them into the GFAS system correctly;
• Initiate monthly closing logs (cash, advances, prepayments, deposits...etc)

Other information

• Monthly reconciliation of bank and other balance sheet accounts (balance Sheets)
• In collaboration with the finance team, regularly archive/rank all financial supporting documents and scan them daily to be archived on a SharePoint site.
• Provide technical assistance to finance and program people as needed;
• In collaboration with the Finance Manager, monitor budgets and report to Program staff for appropriate decision making;
• Coordinate the management and monitoring of travel advances, travel expenses;
• Prepare and monitor requests for advances related to project activities, process and track payments of activities, verify the completeness and conformity of supporting documents, as well as support for the liquidation and closing of field advances.
• Coordinate and maintain payment procedures after verifying the accuracy and compliance of all expenses;
• Ensure the timely flow of all expenditures related to audit reports and documentation;
• Ensure the completeness of supporting documents and the accuracy of financial information entries on standard forms;
• Maintain the accounting system of FHI 360 Madagascar provide documentation; for accounting transactions, enter all transactions and resolve any problems by providing clarifications or accounting documents;
• Track consumption accounting of subawards of projects
• Perform other duties assigned by the supervisor; b. Administrative and programmatic assistance
• Preparing and filing administrative records of activities;
• Provide support to procurement processes;

Main duties

• Contribute to the coordination and administrative follow-up of trainings and workshops, while providing logistical support for the organization of meetings, missions and field activities, in compliance with internal procedures and project requirements;
• Update financial activity monitoring tools, develop payment and regularization tracking dashboards, and ensure regular follow-up of pending files
• Ensure the collection of supporting documents for liquidations from the programmes participating in workshops and training courses;
• Coordinate the management of letters and e-mails containing supporting documents relating to advances and liquidations, verify them and formulate returns and instructions for regularization, if necessary, then ensure the compilation and digitization of documents in PDF format
• Ensure the compilation and verification of all supporting documents and support documents relating to suppliers’ payments, ensuring their completeness and compliance before processing Deliverables expected Deliverable Deadline Detailed Work Plan Week 1 Updated Advance and Payment Tracking Database Weekly Liquidation and regularization monitoring table Weekly Monthly report of transactions processed End of each month Classification and archiving of financial and administrative records Final mission report with recommendations End of mission . Indicative plan of activities over 3 months Period Main activities Month 1 Take charge of files, process outstanding advances, support payments for Measles and Polio activities, update monitoring tools; payment and follow-up on arrears to claimants and suppliers Month 2 Processing of IM payments, LQAS and trainings, providers, suppliers, regularization of previous activities, follow-up of ongoing files Month 3 Support for closing activities, finalization of payments and regularizations, document filing, reporting and transfer of files

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