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Automatically translated from French. View the original offer
An industrial company exporting high-end finished products, based in Antananarivo Atsimondrano is recruiting a versatile assistant.
Executive Assistant:
Ensure the daily assistance of the Directorate. Manage agendas, appointments, meetings and business trips. Prepare meetings: convocations, files, documents and minutes. Ensure follow-up of letters, emails and correspondence from the Directorate. Write and format letters, notes, reports, presentations and administrative documents. Organize and classify the documents and files of the Directorate. Follow-up on files and decisions made by the Directorate. Facilitate the flow of information between the Directorate and the various departments. Ensure the confidentiality of the information and documents processed. Participate in the preparation of administrative reports and dashboards. Carry out any administrative mission entrusted by the Directorate. Establishing invoices – Quotes related to purchases Human Resources Assistant: Ensure the administrative follow-up of employees. Prepare and maintain individual personnel files. Participate in the preparation of employment contracts and administrative documents related to employees. Monitor absences, leave, delays and attendance. Prepare the variable elements necessary for payroll and transmit the relevant information. Monitor medical visits and other administrative obligations related to staff. Participate in the recruitment process: distribution of offers, reception and sorting of CVs, organization of interviews and follow-up of applications. Participate in the integration of new employees. Prepare HR documents and communications. Ensure proper handling and confidentiality of personnel records. Assist the management in managing relations with employees. Participate in the implementation and compliance with internal procedures and labour regulations. Purchasing Assistant: Find and select suppliers adapted to the needs of the company. Ask and compare quotes. Negotiate prices, payment terms, delivery times and conditions. Place orders with suppliers after validation. Follow up on orders and deliveries. Manage any disputes, delays, errors or non-conformities with suppliers. Develop and maintain good relationships with suppliers. Track spending and budgets related to purchases. Ensure the availability of supplies and materials necessary for the proper functioning of the company. Set up and follow purchase dashboards.
Bac Level
Professional experience in a versatile administrative position, executive assistantship, human resources or purchasing is desired. Serious, organized, dynamic, disciplinary Perfect mastery of oral and written French, Ability to manage work time Work under pressure Sense of results and quality Relational and communicative sense Available immediately ARIS TRADING RECRUITS: MULTIPURPOSE ASSISTANT, CDI, AT AmbanidiaAntananarivo, Madagascar. Expected profile: Bac minimum. Duties Executive Assistant: Ensure the daily assistance of the Directorate. Manage agendas, appointments, meetings and business trips. Prepare meetings: convocations, files, documents and minutes. Ensure follow-up of letters, emails and correspondence from the Directorate. Write and format letters, notes, reports, presentations and administrative documents. Organize and classify the documents and files of the Directorate. Follow-up on files and decisions made by the Directorate. Facilitate the flow of information between the Directorate and the various departments. Ensure the confidentiality of the information and documents processed. Participate in the preparation of administrative reports and dashboards. Carry out any administrative mission entrusted by the Directorate. Establishing invoices – Quotes related to purchasing Human Resources Assistant: Ensure the administrative follow-up of employees. Prepare and maintain individual personnel files. Participate in the preparation of employment contracts and administrative documents related to employees. Monitor absences, leave, delays and attendance. Prepare the variable elements necessary for payroll and transmit the relevant information. Monitor medical visits and other administrative obligations related to staff. Participate in the recruitment process: distribution of offers, reception and sorting of CVs, organization of interviews and follow-up of applications. Participate in the integration of new employees. Prepare HR documents and communications. Ensure proper handling and confidentiality of personnel records. Assist the management in managing relations with employees. Participate in the implementation and compliance with internal procedures and labour regulations. Purchasing Assistant: Find and select suppliers adapted to the needs of the company. Ask and compare quotes. Negotiate prices, payment terms, delivery times and conditions. Place orders with suppliers after validation. Follow up on orders and deliveries. Manage any disputes, delays, errors or non-conformities with suppliers. Develop and maintain good relationships with suppliers. Track spending and budgets related to purchases. Ensure the availability of supplies and materials necessary for the proper functioning of the company. Set up and follow purchase dashboards.
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