Administrative Manager RH

Administrative management of hiring

Candidate profile

• Ensure the administrative follow-up of hires (CDI, CDD, interns and day laborers) for the three companies: verification of documents, compilation of files, preparation of contracts and conventions, creation of profiles in HR tools and scoring
• Organize the administrative integration of new employees: check-lists, badges, biometric score, supplies, lockers, affiliations CNaPS and OSTIE, delivery of OSTIE cards and organization of medical visits aptitude
• Welcome new employees and communicate the rules of life within the company
• Ensure that each new hire has a complete file and is operational as soon as he takes up the position. Management of staff absences and events

Main duties

• Ensure the verification, validation, recording and monitoring of leave, exceptional permissions, illness, accidents, irregular absences and other events related to staff life
• Provide administrative follow-up of promotions, transfers, sanctions and suspensions.

Education / Qualifications

• Update the files, transmit information to the services concerned and trigger the necessary procedures in case of non-compliance with the rules. Management of medical services and the SMIE
• Organize and plan medical consultations with partner organizations (OSTIE, OSIEM, etc.)
• Establish and enter consultation tickets
• Ensure the follow-up of requests for SMIE notebooks. Attendance monitoring and HR reporting
• Track scores, delays, absences and attendance
• Produce daily, weekly, monthly and annual monitoring reports
• Analyze data, report anomalies and pass information to the hierarchy. Administrative management of departures
• Ensure administrative follow-up of resignations, dismissals, retirements and other breaks
• Prepare responses to resignation letters, summonses, interview minutes and suspension or termination letters
• Prepare the elements necessary to establish the balance of any account and draw up certificates and work certificates
• Organize the return of materials and documents belonging to the company
• Ensure declarations of departure with the CNaPS, OSTIE and OSIEM. Disciplinary management
• Ensure administrative follow-up of disciplinary procedures and registration of the different stages
• Prepare disciplinary documents (DEMEX, warnings, etc.)
• Ensure the filing and archiving of files. Management of employee benefits and variable pay elements
• Record and verify the consumption of canteens and staff transport services
• Organize the follow-up of additional transport and check the corresponding invoices
• Monitor bonuses related to employee conduct

Other information

• Collect, verify and transmit the variable elements of pay: attendances, absences, overtime, bonuses and other elements provided for by internal procedures. Social relations
• Participate in the organization of the elections of staff delegates and ensure the follow-up of minutes and associated formalities
• Attend meetings with staff delegates, write minutes and follow up
• Follow up on grievance books and documents relating to social relations
• Participate in the organization of condolences and social events of the company. Regulatory compliance, organization and reporting
• Ensure the update of employer register No. 01 and follow-up of mandatory administrative documents, including overtime authorizations
• Receive, record and process employee complaints
• Follow-up of files with the competent administrations, including the Labour Inspectorate, the CNaPS and partner health organizations
• Maintain monitoring tables, produce periodic reports and inform the hierarchy of delays or difficulties encountered
• Analyze the data and propose improvements in procedures and working methods.

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