Doctors of the World Belgium is hiring a Logistician·the Project

EXCLUSIVE

BAC Level+3 Deadline: 20 Oct 2018 2026

• 0 comments Doctors of the World Belgium is hiring a Logistician
• the Project Médecins du Monde is an international medical development NGO that is part of an international network. We provide medical assistance to vulnerable groups in Belgium and around the world. We want universal health coverage where everyone has access to care, without barriers (financial, cultural, geographical, etc.). To carry out our mission, we base ourselves on three pillars: Care: giving people real access to care. Change: more than helping, we want to change things in the long run.

Experience

Witness: we do not remain silent. Through our experience and presence on the ground, we challenge (local, regional and (international)) powers with facts, figures and realities. Our projects follow a series of values common to our entire organization: Social Justice, Empowerment, Independence, Commitment, Balance.

THE ESSENTIAL

Under the hierarchical supervision of

• of the Logistics Coordinator, le.la Logisticien.ne Projet is responsible for implementing and ensuring the proper management of the project’s logistics activities in order to ensure effective and continuous support to the programmes, while respecting the procedures, principles and standards of Médecins du Monde Belgique. It shall in particular ensure: Supply chain and procurement management; Fleet, transportation and fuel management; Management of inventory, equipment and fixed assets; Management of buildings, offices, housing and infrastructure; Planning and monitoring of rehabilitation, construction and maintenance work; Support for the supply of medicines, consumables and medical equipment; The management of generators, energy and means of communication;

Other information

Management and maintenance of computer and technical equipment; Contribution to the security management of the base; Supervision, support and capacity building of the logistics team; Logistic reporting and monitoring of performance indicators.

Responsibilities

Fleet and Transportation Management Organize and follow the base’s travel schedule and supervise drivers; Monitor the maintenance, repairs and availability of the park; Monitor logbooks, mileage and fuel consumption, and produce fuel consumption reports. Supply, purchasing and supply chain Identify and consolidate the needs of the base and programs; Implement MdM-BE procurement procedures: requests, consultations, tenders and orders; Follow the procurement process until receipt, and research/evaluate local suppliers. Support for the supply of medicines and medical equipment Support the identification of needs and the procurement process for medicines and medical equipment in accordance with MdM-BE procedures; Ensure the follow-up of orders, deadlines, receipt and compliance of deliveries; Ensure appropriate conditions for storage, transport and traceability of products. Inventory management Organize and supervise the management of base stocks (inputs/outputs, monitoring sheets, periodic inventories); Prevent breaks and overstocks; Ensure the safety, cleanliness and proper organization of storage spaces. Rehabilitation, works and infrastructure Participate in the identification and technical assessment of work needs; Monitor the execution of work in accordance with agreed specifications, deadlines and budgets; Control the quality of work and participate in its reception. Equipment management Ensure the recording, inventory and monitoring of equipment assignments; Organize preventive and corrective maintenance, and follow the computer park; Ensure the proper use and conservation of MdM-BE equipment. Generator management, energy and fuel Supervise the use and maintenance of generators (monitoring operating hours and logs); Controlling the fuel stock and documenting consumption; Produce periodic reports and follow up on maintenance interventions. Management of buildings, offices and housing Supervise the installation, layout and maintenance of offices, dwellings and warehouses; Ensure the security and functionality of the premises (access, keys, guards); Supervise providers and organize the schedule of caretakers. Telecommunications management and technical equipment Ensure the availability and proper functioning of means of communication (internet, radio); Organize the maintenance of technical equipment and identify equipment needs; Support teams in the correct use of equipment. Security Contribute to the implementation of base security measures and ensure compliance with procedures; Immediately report any problems or incidents that may affect teams or assets; Integrate security constraints into the planning of logistics movements and activities. Supervision and capacity-building Supervise, accompany and distribute tasks within the logistics team of the base; Train and build the capacity of drivers, guards and team members; Ensure compliance with MdM-BE procedures and tools and promote team autonomy. Logistic reporting and monitoring Prepare periodic logistics reports and monitor base indicators; Track consumption (fuel, inventory, vehicles, equipment, purchases); Alert the hierarchy on difficulties, risks or needs requiring a decision. Other responsibilities Participate in coordination meetings and provide logistical support to programme teams as required; Ensure the replacement of logistical colleagues in case of absence; Perform any other logistical tasks requested by the supervisor.

Candidate profile

Education / Qualifications

Bachelor or Master in Logistics, Supply Chain, Engineering, Management or equivalent. A specialization in humanitarian logistics (MSc humanitarian logistics) is an asset. Minimum 5 years of professional experience in humanitarian logistics. Minimum 3 years in a similar position within an international NGO. Highly desired multi-base experience. Significant experience in complex security contexts and/or active conflict zones (major asset for Eastern DRC). Experience in logistics audit, anti-fraud investigation or confo

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