Freelance Virtual Assistant – Real Estate & Property Management (100% Remote)

Main duties

Freelance Virtual Assistant – Real estate & administrative management Long-term collaboration – Part-time, growing to full-time – 100% remote As our business grows, we are looking for an experienced, versatile and self-reliant freelance virtual assistant to support us on a daily basis. Initially, the role focuses on property and administrative management, with the aim of gradually broadening the tasks according to the skills of the person hired. Above all, we are looking for someone trustworthy with whom to build a lasting collaboration, able to work increasingly independently and to become real support in the day-to-day management of our activities. Main duties – Property management Administrative management of properties Handling emails and requests from tenants, landlords and service providers Monitoring leases and contractual obligations Sending invoices and documents to tenants Daily monitoring of rent and service charge payments Chasing and following up unpaid rent Handling tenant requests and complaints Following up insurance claims Organising check-in and check-out inspections Scheduling viewings and call-outs Coordinating with the various service providers Requesting and following up quotes Checking quotes and invoices Following up works, call-outs and maintenance Chasing tenants and service providers when necessary Updating tracking spreadsheets and management tools Additional duties We are looking for a versatile profile who can gradually take on other administrative and operational tasks: Managing and organising documents Filing and structuring digital folders Updating dashboards and tracking files Researching information and service providers Preparing letters, minutes and documents Managing calendars and booking appointments General administrative support Using and updating our various digital tools Depending on your skills, you may also help with some tasks related to our communication and real estate business: Creating simple visuals with Canva Editing short videos with CapCut Preparing and formatting content Publishing or scheduling content on social media Knowing Canva or CapCut is not essential, but is a real plus. Candidate profile We are looking for someone who already has significant professional experience in administrative support and residential property management. You are: Very comfortable in French, both written and spoken Rigorous, organised and methodical Self-reliant and able to take initiative Responsive and comfortable with responsibility Customer-focused, with an excellent sense of service Comfortable dealing with clients, tenants and service providers Able to handle several matters at once and set priorities Able to handle conflict calmly and professionally Comfortable with digital tools Tools: - Google Workspace (Gmail, Drive, Docs, Sheets, Calendar), Microsoft Office. - Knowledge of property management software, CRM, Canva or CapCut is a plus. - Lock Immo Working arrangements Status: Freelance Location: 100% remote Regular, long-term collaboration Starting with a workload agreed together, with the aim of moving towards close to full-time Regular availability during French business hours is required We value the quality of the work, autonomy, reliability and a long-term commitment more than the number of hours worked.

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