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Automatically translated from French. View the original offer
We are recruiting an executive administrative secretary to manage a group operating a network of green cleaning franchises in Quebec, with activities spread across Canada, France and Morocco. The position is held remotely from Madagascar, full-time.
It is not a traditional entry or secretarial post: the selected person will take over entirely the documentary organization, the follow-up of deadlines and the preparation of files now assumed by the management. It will need to include a file, identify what is missing, get the information and come back with a response or recommendation. The position provides access to confidential information about the franchisees, employees and finances of the group.
Keep the group ranking in SharePoint according to an established nomenclature, ensuring access to any document in less than two minutes
Dealing with shared mailboxes: read, orient, mark as processed and transfer what belongs to another perimeter Keep a record of group deadlines (conventions, leases, insurance, renewals, advance notice) and alert management before each deadline Relaunch third parties, franchisees, landlords, suppliers and external professionals until the expected response is obtained Gather and present the necessary documents for decisions, prepare files for lawyers and accountants Read the agreements, commercial leases, endorsements and agreements to extract dates, durations, notice, renewal amounts and conditions Write current correspondence, reports and worksheets on behalf of the group Track invoices and payments related to accounting and keep records of recurring expenses
French writing irreproachable, first selection criterion for professional correspondence writing
Experience in administrative support with a management, in an SME or multi-entity company, appreciated Microsoft 365: Outlook, Word, Excel, Teams, SharePoint and OneDrive Ability to read administrative and contractual documents in French and extract the essentials Concepts of accounting and bookkeeping desired Autonomy and judgment to distinguish what is regulated alone from what must go back to the direction Absolute discretion in the face of confidential information of the group Perseverance in the recovery of third parties and rigor in the follow-up of files Further information Remote work from Madagascar, full-time Timetables to be agreed: common availability range with Europe required, punctual availability at the end of the Malagasy day for exchanges with Quebec to discuss Trial period of three months, with an evaluation point at one month Compensation and contractual framework to be discussed Teleworking equipment and reliable internet connection required Duties Keep the group's ranking in SharePoint according to an established nomenclature, guaranteeing access to any document in less than two minutes Treat shared mailboxes: read, orient, mark as treated and transfer what falls within another scope Keep the records of deadlines of the group (conventions, leases, insurances, renewals, notice) and alert management before each deadline Relaunch third parties, franchisees, landlords, suppliers and external professionals reports and worksheets on behalf of the group Monitor invoices and payments related to accounting and keep records of recurring expenses Candidate profile Experience in administrative support to a management, in an SME or a multi-entity company, appreciated Mastery of Microsoft 365: Outlook, Word, Excel, Teams, SharePoint and OneDrive Ability to read administrative and contractual documents in French and extract the essential Concepts of accounting and bookkeeping desired Autonomy and judgment to distinguish what is the sole control of this group
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