Assistant de Direction (M/F)

Job description

Location

Position Title: Executive Assistant Department: DIRECTORATE GENERAL Position Holder: Immediate Superior: Directors Location: Subordinate Headquarters: NONE Position Objective: The objective is to ensure the proper administrative management of the directorates he/she has in charge and to ensure the smooth running of the activities of the department. KEY PERFORMANCE INDICATORS ACTIVITIES

• Receive all mails and Memo from the departments under his charge
• Prepare and organize the various meetings (convocation, PV, etc.)
• Managing the Director's Agenda
• Taking care of the file classification
• Telephone Call Filtering
• Managing the time schedule of the supervisor

Education / Qualifications

• Exploitation of part of the information
• Managing the service budget
• Typing, writing and follow-up correspondence
• Ensure the preparation of procurement operations for office supplies and equipment in relation to the purchasing department

Main duties

• Prepare the missions of the Directorates (visa, tickets, appointments, accommodation)
• Achieve goals set at the beginning of the year
• Satisfaction rate of directors
• Timeliness
• Rigor
• Discretion

Candidate profile

Required training and experience

• Bac +2 in the Secretariat

Experience

• Minimum of 2 years experience in secretarial technical skills
• Mastery of secretarial techniques

Other information

• Linguistic knowledge
• Mastery of Computer Tools (Microsoft Office)

Level of study: Bac +2 Required experience > 3 years