Accounts Officer

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Accounts Officer

JOB SUMMARY

GH¢

Education Bachelor̵... Experience 2 years Job Expires May 13, 2026 Contact

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Job Description

Location: Accra

Reports To: Accounts Manager

Job Summary

The Accounts Officer is responsible for managing the financial records, transactions, and reporting of the IT electric shop. The role ensures accurate bookkeeping, effective cash flow management, compliance with statutory requirements, and supports management with financial insights for decision-making.

Key Responsibilities

1. Financial Record Keeping & Documentation

Maintain accurate and up-to-date records of all financial transactions (sales, purchases, expenses, supplier payments) 

Ensure proper documentation of invoices, receipts, vouchers, and contracts 

Maintain organized filing systems (manual and digital) for audit readiness 

Ensure compliance with company policies and financial regulations 

2. Accounts Payable & Receivable

Process supplier and vendor payments promptly and accurately 

Track customer payments, credit sales, and outstanding balances 

Prepare and submit debtors’ ageing reports 

Follow up on overdue payments through reminders and escalation 

Ensure no unauthorized or unapproved payments are processed 

Work closely with the sales team to minimize bad debts 

3. Payroll & Employee Benefits Management

Prepare and process monthly payroll accurately and on time 

Generate payslips and maintain confidentiality of employee salary records 

Compute statutory deductions (e.g., SSNIT, PAYE) 

Collate staff attendance, allowances, and deductions for payroll processing 

Ensure compliance with Ghana labour laws and tax regulations 

4. Bank & Cash Management

Prepare daily and weekly bank reconciliation statements 

Monitor and manage cash flow, providing updates to management 

Record all cash, mobile money, and bank transactions 

Manage petty cash and ensure proper authorization for disbursements 

5. Financial Reporting & Budgeting

Prepare monthly, quarterly, and annual financial reports (income statement, balance sheet, cash flow) 

Assist in budgeting and forecasting processes 

Monitor expenses against budgets and report variances 

Provide recommendations on cost-saving and revenue improvement 

Analyze financial data to support strategic decision-making 

6. Compliance & Audit Support

Ensure compliance with tax laws and financial regulations (GRA, SSNIT, etc.) 

Prepare and file statutory returns (VAT, PAYE, SSNIT, Corporate Tax) 

Support internal and external audit processes 

Ensure timely payments to avoid penalties 

Maintain relationships with regulatory authorities 

7. Internal Controls & Fraud Prevention

Implement financial controls to prevent fraud and errors 

Monitor financial transactions for irregularities 

Ensure proper approval processes for expenditures 

Recommend improvements to strengthen internal controls 

8. Cross-Functional Support

Work with inventory team to reconcile stock values with financial records 

Support HR in payroll and employee benefits administration 

Provide financial insights to sales team (credit management, pricing, commissions) 

Advise management on financial implications of business decisions

Required Skills or Experience

Education & Experience

Bachelor’s degree in Accounting, Finance, or related field 

Professional certification (ACCA, ICA, CIMA – part or full) is an advantage 

Minimum of 2–4 years relevant experience (preferably in retail/electronics) 

Skills & Competencies

Strong knowledge of accounting principles and financial reporting 

Proficiency in accounting software and Microsoft Excel 

High level of accuracy and attention to detail 

Analytical and problem-solving skills 

Strong integrity and confidentiality 

Good communication and interpersonal skills 

Working Conditions

Office-based with occasional interaction in the retail showroom 

May require extended hours during month-end or audit periods

[Click the Apply button below to see the contact details]