Finance and admin Assistant at PALM Corps

Responsabilités

Reports to: Finance Officer Duty stations: Moyo field office Purpose of the Role. The admin assistant will be responsible for the day-to-day finance, administration, stores, logistics, procurement, and HR activities of the Moyo Field Office. Specifically, your duties include: Welcome and attend to visitors at the reception desk Oversee office operations to keep the workplace orderly and running efficiently. Support the scheduling of meetings and handling of correspondence at the field level. Support HR functions, including arranging for interviews, onboarding, and employee records management , and submit these to HR as required Ensure daily attendance records are complete and accurate for monthly reporting to HR Store Management Roles to Logistics Officer Oversee day-to-day store operations and management Manage inventory levels, track stock movements, and carry out daily stock reconciliations Prepare the monthly stores report for submission to the Logistics Officer Finance and procurement roles Manage, issue, reconcile, and account for petty cash funds received during the month Follow up promptly on invoices for goods supplied to ensure timely payment, and submit them to the Procurement Officer Scan and share requisitions received from the project team for submission to the accountants. Support accountants with accountability follow-ups with Project Coordinators. Fleet management roles Issue fuel vouchersupon receipt of an approved work plan, movement plan, and log sheet, for submission to the Logistics Officer Receive, verify, and submit completed Fleet Utilization documents and logbooks to the Logistics Officer Receive and verify maintenance requests and defect forms for onward submission Collect fuel schedules from the stations monthly for reconciliation by the Logistics Officer Share monthly fuel utilisation and repairs records with the Logistics Officer Perform any other duties assigned to you from time to time. Minimum Qualifications A minimum of a Diploma in Accounting, Finance, Business Administration, Procurement and Logistics Management, Stores Management, Human Resource Management, or a closely related field from a recognised institution. At least two years of relevant work experience in finance, administration, procurement, logistics, stores, fleet support, or office operations, preferably in an NGO, field office, or busy organisational setting in Uganda. Working knowledge of basic accounting, petty cash management, accountability procedures, procurement documentation, stores records, inventory control, and administrative filing systems. Good computer skills, especially in Microsoft Word, Excel, email, and internet use. Experience using accounting, inventory, or procurement systems will be an added advantage. Good written and spoken English, with strong interpersonal, customer care, coordination, and communication skills. Ability to maintain accurate records, prepare routine reports, follow organisational procedures, and handle confidential information with integrity. Highly organised, detail-oriented, flexible, and able to work independently under minimum supervision while meeting deadlines. Sharing is Caring! Click on the Icons Below and Share

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]