Administrative and Financial Support Specialist

The Finance and Admin Assistant will provide comprehensive support to the finance and administrative departments, ensuring efficient day-to-day operations. Responsibilities include managing financial records, processing invoices, reconciling accounts, and assisting with payroll preparation. Additionally, the role involves maintaining organized filing systems, coordinating office supplies, and handling general administrative tasks such as scheduling meetings, drafting correspondence, and supporting departmental projects. Strong organizational skills, attention to detail, and proficiency in accounting software are essential, along with the ability to work independently and collaboratively in a fast-paced environment. A high school diploma or equivalent is required, though an associate degree in finance, business administration, or a related field is preferred. Prior experience in a similar role is advantageous but not mandatory.

PALM Corps seeks dedicated professionals to support and enhance community well-being through grassroots initiatives. Candidates must possess a minimum of three years of relevant experience in community development, non-profit work, or a closely related field, alongside a demonstrated commitment to service and collaboration. The role requires exceptional interpersonal and organizational skills, along with the ability to adapt to diverse cultural contexts. Responsibilities include designing and implementing programs, conducting needs assessments, and fostering partnerships with local stakeholders to drive sustainable impact. Fluency in relevant local languages and a deep understanding of regional challenges are essential.

We seek a seasoned professional to serve as Mono Field Office’s on-site representative, responsible for overseeing daily operations, ensuring adherence to organizational policies, and maintaining strong community relationships. The ideal candidate will possess a bachelor’s degree in a relevant field, at least five years of progressive field experience, and demonstrated leadership in project management and stakeholder engagement. Key duties include coordinating with local partners, monitoring program implementation, and reporting progress to headquarters. Proficiency in the local language and cultural fluency are essential, along with excellent communication, problem-solving, and organizational skills. This role requires adaptability to remote environments, travel to project sites, and compliance with security protocols.

Seasoned professionals in the field of Professional Services deliver strategic advisory solutions to clients, driving operational excellence and fostering sustainable growth. This role requires extensive expertise in analyzing complex business challenges, designing tailored interventions, and implementing high-impact initiatives. Candidates must possess a proven track record in client engagement, project leadership, and cross-functional collaboration, supported by strong analytical, communication, and problem-solving skills. A deep understanding of industry trends, regulatory frameworks, and best practices is essential, along with the ability to translate insights into actionable strategies. Bachelor’s degree in Business Administration, Finance, or a related field is typically required, with advanced degrees or certifications viewed favorably.

The Administrative & Clerical, Accounting & Financial, Business Operations, Transportation & Logistics, and Human Resources departments are seeking qualified candidates to support organizational efficiency and productivity. Applicants must possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in fast-paced environments. Proficiency in relevant software, including but not limited to Microsoft Office Suite, QuickBooks, or enterprise resource planning (ERP) systems, is essential. Responsibilities may include maintaining accurate records, processing financial transactions, coordinating logistics operations, managing human capital functions, or overseeing administrative procedures. Ideal candidates will demonstrate adaptability, problem-solving capabilities, and a commitment to maintaining high standards of accuracy and professionalism in all assigned tasks.

Description

Finance and Administration Assistant (One Position Available)

The selected candidate will provide comprehensive support to the finance and administration teams, ensuring efficient day-to-day operations. Responsibilities include managing financial records, processing transactions, preparing reports, and handling administrative tasks such as correspondence, scheduling, and document organization. The ideal candidate will possess strong numerical and organizational skills, proficiency in accounting software and Microsoft Office Suite, and the ability to work independently with minimal supervision. A high school diploma or equivalent is required, along with prior experience in a similar role. Excellent communication and problem-solving abilities are essential for success in this position.

The position is accountable to the Finance Officer, ensuring alignment with financial governance and strategic objectives. Duties will be performed primarily at the Mono field office.

Purpose of the Role

The administrative assistant will oversee daily financial operations, general administration, inventory management, logistics, procurement, and human resources functions for the Mono Field Office. Your responsibilities encompass a comprehensive range of tasks, including the following key areas:

Greet and assist guests at the reception desk with professionalism and efficiency. Responsibilities include managing office operations to maintain an organized and efficiently functioning work environment. Provide administrative assistance for organizing meetings and managing communications at the field level. Provide assistance with various HR operations such as coordinating interviews, facilitating employee onboarding, and maintaining accurate employee records, ensuring all documentation is submitted to HR in a timely manner. Maintain meticulous daily attendance records to ensure their completeness and accuracy, which will be utilized for monthly HR reporting.

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The ideal candidates for these positions will be responsible for overseeing store operations and ensuring efficient logistics management, transitioning from a Store Manager role to a Logistics Officer position. Ensure the efficient and seamless functioning of daily store operations and administrative tasks, maintaining high standards of management and operational excellence. Oversee inventory levels, monitor stock movements, and perform daily stock reconciliations to ensure accuracy and alignment with operational needs. Compile the monthly stores report and ensure it is ready for submission to the Logistics Officer.

Handle financial operations and oversee procurement processes to ensure efficient resource allocation and cost-effectiveness. Manage budgeting, financial reporting, and vendor relationships while adhering to organizational policies and regulatory standards. Identify cost-saving opportunities and negotiate favorable terms with suppliers to optimize expenditures. Collaborate with cross-functional teams to align financial strategies with procurement goals and support informed decision-making. Strong analytical skills and attention to detail are essential for maintaining accurate records and mitigating financial risks.

Oversee the administration, disbursement, reconciliation, and record-keeping of petty cash funds distributed each month. Promptly follow up on outstanding invoices for delivered goods to expedite payment processing, and submit them to the Procurement Officer without delay. Responsibilities include scanning and distributing requisitions submitted by the project team for onward processing by the accounting department. Provide support to accountants by conducting accountability follow-ups with Project Coordinators.

Fleet management positions involve overseeing the operational, logistical, and administrative aspects of a company’s vehicle fleet. Responsibilities include maintaining accurate records of vehicle maintenance, usage, and fuel consumption, as well as ensuring compliance with regulatory standards and safety protocols. Professionals in this role coordinate vehicle assignments, track performance metrics, and optimize fleet efficiency through strategic planning. Additionally, they manage vendor relationships for repairs, replacements, and other fleet-related services. Strong analytical skills are essential for analyzing cost-saving opportunities and making data-driven decisions. Excellent organizational and communication abilities are required to collaborate with drivers, management, and external stakeholders effectively. Familiarity with fleet management software and telematics systems is typically necessary to streamline operations and enhance productivity.

Upon receiving an approved work plan, movement plan, and log sheet, fuel vouchers must be issued for submission to the Logistics Officer. Responsibilities include receiving, validating, and forwarding all completed Fleet Utilization documents and logbooks to the designated Logistics Officer for review and processing.

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Ensure maintenance requests and defect forms are accurately received and verified before being forwarded for further action. Monthly, fuel schedules must be gathered from each station to facilitate reconciliation by the Logistics Officer. Monthly fuel consumption and repair records must be submitted to the Logistics Officer for review and documentation. Handle additional responsibilities as assigned by management from time to time.

Minimum Qualifications

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