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Job Title: Assistant Workshop Administrator Location: Lusaka, Zambia Department: Workshop Employment Type: Full-time About the Role Revised Paragraph: We seek a highly proactive, meticulously organized, and detail-focused individual to join our team. The ideal candidate will demonstrate a strong ability to manage multiple responsibilities efficiently while maintaining a commitment to precision and accuracy in all tasks. Assistant Workshop Administrator The position involves providing administrative and inventory support to the workshop department on a daily basis. Key Responsibilities Ensure meticulous documentation of all petty cash transactions, maintaining precise and up-to-date records at all times. Provide support to the Workshop Foreman in the preparation, updating, and management of job cards pertaining to vehicle repairs and servicing. Track inventory levels of oils, lubricants, and other workshop consumables, ensuring accurate documentation and consistent monitoring. Help manage inventory levels and oversee the operations of the general stores. Responsibilities include ensuring vehicle files and workshop records remain accurate and current at all times. Prepare and maintain comprehensive workshop documentation and reports in accordance with established requirements and timelines. Execute all additional administrative tasks as directed to facilitate workshop operations. Requirements and Experience Full Grade 12 Certificate. A Bachelor’s degree or postgraduate qualification in Business Administration, Stores Management, Business Studies, or a related discipline will be highly beneficial. A minimum of two years in a comparable professional capacity is required. Demonstrates strong expertise in utilizing Microsoft Office applications proficiently. Competencies Proven ability to communicate effectively and collaborate with diverse teams. Strong interpersonal skills, enabling productive interactions with colleagues and stakeholders. Highly developed organizational skills and the capacity to effectively manage time are essential for this role. Exceptional proficiency in verbal and written communication is essential. High level of integrity. Demonstrates meticulous attention to detail and maintains precise accuracy in all documentation and record-keeping tasks. Demonstrated capability to function autonomously while also collaborating effectively within team environments. Demonstrated proficiency in analytical reasoning and problem-solving capabilities is required.
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