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Job Description Job Description Position Title: Project Close-Out and Administrative Intern Project: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM)
Location: Freetown, Sierra Leone Supervisor: Senior Finance and Operations Manager Duration: Five Months (August – December 2026) Position Summary The Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) project, funded by the United States Government, supports the uninterrupted supply of essential health commodities for HIV/AIDS, malaria, and other public health programs in Sierra Leone.
The Project Close-Out and Administrative Intern will provide administrative and operational support to the Operations Department while gaining practical experience in records management, project administration, logistics, and project close-out activities. Working under the supervision of the Senior Finance and Operations Manager, the intern will assist with organizing project documentation, maintaining electronic records, supporting inventory verification, and completing administrative tasks in accordance with Chemonics policies and donor requirements. Key Responsibilities Scan project, procurement, finance, operations, and administrative documents. Verify that scanned documents are complete and legible. Organize and file electronic documents using established folder structures and naming conventions. Assist in maintaining electronic and hard-copy filing systems. Support the organization and retrieval of project documentation. Assist with document archiving and records management activities. Support project close-out activities, including organizing and filing required documentation. Update close-out trackers and other administrative records under supervision. Assist with inventory verification and organization of asset documentation. Support preparation of files and documentation required for project close-out. Provide administrative support, including filing, photocopying, scanning, document preparation, and correspondence. Assist with logistics arrangements for meetings and project activities.
Maintain confidentiality of project information and records.
Perform other administrative duties assigned by the Senior Finance and Operations Manager. Qualifications Currently pursuing or recently completed a Diploma or Bachelor’s degree in Business Administration, Public Administration, Management, Records Management, Finance, or a related field.
Previous internship, volunteer experience, or administrative experience is an advantage but not required.
Strong organizational skills and attention to detail. Willingness to learn and work in a fast-paced environment. Ability to manage multiple assignments with appropriate supervision. Good interpersonal and communication skills. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Ability to maintain confidentiality and professionalism. Fluency in spoken and written English preferred. Application Procedure Please send an email with your CV and cover letter attached and “Operations Assistant” in the subject line to [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] by 11 th August , 2026 . On/before 5;30 PM Sierra Leone Local Time .No telephone inquiries, please. Chemonics will
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