Project Assistant-Shelter-Dier AlZor

About Acted “We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”. Greening strategy: Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes Acted PSEAH Policy:

Responsabilités

The Project Assistant-Shelter has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). Project Assistant-Shelter has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. Project Assistant-Shelter carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers. procedures.

JOB PURPOSE

Under the authority of the Project Officer, The Shelter Project Assistant is responsible for implementing ACTED’s shelter rehabilitation programming, including site assessments, development of BOQs, technical inputs, overseeing contractors, and certifying program deliverables.

CHAIN OF COMMAND

Under the authority of:

• Shelter Project Officer/Engineer
• DPM and PM Line Management :
• Project Enumerators
• Daily workers

WORKING RELATIONS

Internal:

• Programs,
• FLATS departments

- AMEU

External:

• Local Authorities
• Contractors /Service Providers
• Beneficiaries

OBJECTIVES

Under the direct authority of the Shelter program Officer, the Shelter Program Assistant is responsible for implementing ACTED’s shelter rehabilitation programming. He/she is fully responsible for his/her activity in terms of quality, respect of the targets, bill of quantities, respect of the budget and deadlines.

DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Shelter officer/ Engineer and indirectly under the PM and DPM, the Shelter Assistant’s responsibilities include: General Responsibilities The main responsibilities of the shelter assistant will include but are not limited to the following:

• Provide overall technical assistance to ACTED construction projects, from their planning to their implementation and monitoring
• Assess damage / capacity of housing and collective centers, conduct beneficiary registration
• Advice on repair priorities as in-line with program goals and protection mandates
• Identify works required and prepare designs and cost estimates
• Supervise works conducted by contractors and/or direct implementation
• Manage quality and quantity control
• Liaise with shelter ownership and inhabitants to communicate and confirm all project deliverables
• Responsible for ensuring contractors /service providers work in compliance with technical specifications and quality standards
• Monitor and evaluate performance of service providers
• Ensure all technical inputs and cost estimates related to the construction components are accurate, timely provided and included in the project proposals and budgets
• Support the Supply section in all tender exercises for the procurement of construction services
• Identify and manage risks and initiate corrective action where necessary, so that maximum benefit to client and stakeholders is achieved
• Prepare weekly and monthly progress reports and maintain the relevant project records
• Coordinate with Shelter Program Manager, Program Officer, and Engineer, Sub Engineer, field logistics and finance team to ensure required activities are conducted in a timely manner
• Ensure a sound handing over of facilities to project beneficiaries Reporting
• To collect photos of program implementation and ensure that donor visibility is respected.

Localisation

• Assist in the identification and location of beneficiaries when requested.

Weekly Report on the implementation of activities as per specific program and donor requirements.

• Bi-weekly report including the monitor of changing in the market during the implementation of the project.
• Prepare a weekly plan and share it with the Sub Engineer.
• Provide a monthly report about the general Markets situation in the areas of intervention, the changes and challenges. Administration and Other Tasks
• Maintain an efficient, organized system of paperwork and reporting for field work
• Ensure timely departure and return from the field: this includes leaving to the field with all necessary documents and materials to complete a successful workday.
• Monitor the quality of work done by staff under your supervision and their adherence to ACTED internal policies
• To perform other duties as requested by the project and country management team

KEY PERFORMANCE INDICATORS

90% achieve the target of BNFs registration plan 90% of initial HHs shelter BOQs match the needs 100% of final HHs shelter BOQs are accurate 100% supervise the shelter rehabilitation work in the field and ensure the requested quality

Autres informations

100% inform the line manager about any delay in daily plan or achieved target in the field in daily basis. 100% keeping the data updated updo date in daily basis.

QUALIFICATIONS

Bachelor’s Degree in Civil Engineering, Architectural Engineering ,

Expérience

Minimum of 1 year of relevant Professional experience in engineering, construction, infrastructure, or related sectors.

Excellent reporting skills including computer skills in Microsoft Office, specifically Microsoft Word, Microsoft Excel Resident in Deir-Ez-Zor Governorate . Willingness and ability to travel frequently within the project areas. Fluent in Arabic (spoken and written). Basic command of English (spoken and written). Have good command over Project management and implementation skills, strong decision making, judgment and motivational skills. Ability to learn new systems quickly and effectively Organized and flexible, ability to respond to changing priorities Ability to work independently on own initiative, assess risk and make plans accordingly Flexible and creative approach with a proven ability to resolve issues and identify solutions Demonstrable high level of interpersonal skills and patience Excellent organizational skills and accuracy Impartiality, objectivity and confidentiality.

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