Proposal-Project Coordinator

An established U.S.-based language-services and multilingual staffing company is seeking two highly organized and experienced Proposal Writer/Coordinators based in Ghana to support proposal development, government contracting and project-coordination activities. This is a remote position supporting a U.S.-based language services and multilingual staffing company. The successful candidates will assist with identifying, evaluating, preparing, coordinating, and submitting business proposals and responses to government and commercial contracting opportunities. The position requires excellent English writing skills, careful attention to detail, strong research ability, dependable follow-through, and the ability to manage several assignments and deadlines simultaneously.

Key Responsibilities

Research government and commercial contracting opportunities through platforms such as SAM.gov, GSA eBuy, state and local procurement portals, and other bid-notification systems.

Review solicitations, Requests for Proposals, Requests for Quotations, Requests for Information, Sources Sought notices, and related procurement documents.

Prepare clear summaries of solicitation requirements, deadlines, evaluation criteria, mandatory qualifications, submission instructions, and required attachments.

Assist management in evaluating opportunities and determining whether they are suitable for the company’s services, experience, registrations, and capabilities.

Develop compliance checklists, proposal schedules, responsibility matrices, outlines, and submission plans.

Draft, edit, proofread, format, and coordinate proposals, capability statements, cover letters, technical responses, past-performance descriptions, staffing plans, resumes, and other supporting documents.

Coordinate with company management, project personnel, subject-matter experts, vendors, and potential subcontractors to gather required information and documentation.

Ensure that proposal responses are accurate, persuasive, properly organized, professionally presented, and fully compliant with solicitation requirements.

Track questions, amendments, clarifications, deadlines, pending documents, assignments, approvals, and proposal status.

Maintain organized electronic records of solicitations, proposal drafts, final submissions, supporting documents, and communications.

Assist with project-management activities related to awarded contracts, internal initiatives, staffing assignments, compliance requirements, and other company projects.

Prepare project schedules, action-item lists, meeting notes, progress reports, and follow-up communications.

Monitor assigned tasks and communicate promptly when information, decisions, or approvals are needed.

Participate in virtual meetings and provide regular progress updates to management.

Required Qualifications

Bachelor’s degree in English, communications, business administration, project management, public administration, international relations, or a related field.

Demonstrated experience in proposal writing, bid coordination, grant writing, business writing, project coordination, contract administration, or a closely related role.

Excellent written and spoken English, including strong grammar, editing, proofreading, and professional communication skills.

Strong research, analytical, organizational, and document-management abilities.

Ability to interpret detailed instructions and convert complex requirements into clear action items and compliant written responses.

Ability to manage multiple priorities and meet firm deadlines with limited supervision.

Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, PDF documents, cloud-based file storage, and virtual meeting platforms.

Reliable computer, high-speed internet connection, and a suitable professional environment for remote work.

Ability to work during hours that provide meaningful overlap with U.S. Eastern Time.

Preferred Qualifications

Experience preparing proposals for U.S. federal, state, or local government agencies. (Such experience can be obtained on the job)

Familiarity with SAM.gov, GSA eBuy, government solicitations, compliance matrices, and proposal-submission procedures. (This skill can be learned on the job)

Project-management training or experience, including task tracking, scheduling, risk identification, documentation, and stakeholder coordination.

Familiarity with Microsoft 365, SharePoint, Teams, Adobe Acrobat, and related productivity tools.

Ideal Candidate

The ideal candidate is an excellent writer who is also highly organized, dependable, resourceful, and comfortable taking ownership of assignments.

The individual should be able to recognize missing information, ask appropriate questions, follow detailed instructions, and maintain high standards under deadline pressure.

Integrity, confidentiality, responsiveness, and professional judgment are essential.

Note

Applicants should submit a current CV and a tailored cover letter explaining their relevant proposal-writing, government-contracting, and project-coordination experience.

Shortlisted candidates may be asked to complete a job-related writing or proposal-analysis exercise.

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