Archivist Intern

Archivist Intern | IOM - International Organization for Migration

Archivist Intern

IOM - International Organization for Migration Yaoundé Both national and international UG - Ungraded level Speaks English, French, Spanish

Closed

Apply

Summary by Impactpool

The Archivist Intern position at IOM offers an opportunity for students and recent graduates to gain practical experience in archival science and records management. Interns will assist the Finance unit with various tasks, including verifying travel expense claims and managing cash and bank records. The role requires attention to detail and the ability to work under pressure. Candidates must be enrolled in or have recently graduated from a relevant degree program and possess skills in digital record-keeping tools.

Candidate Requirements:

Enrolled in final year of Bachelor's/Master's in Archival Science or related field

Graduated within the last 12 months in relevant field

Records and archives management skills

Good command of digital record-keeping tools

Ability to work independently and in a team

Fluency in French and working knowledge of English

Job Description

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration .   The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 

  In general, the Internship Programme aims at attracting talented students and graduates who:   a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities; b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor. d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months. e) are between 20 and 36 years of age.

Responsibilities

Supervision Under the direct supervision of the Finance Administrative Clerk (Archivist) in Yaoundé, the learning objectives of the selected candidate will be as follows:

Learning Objectives Assist the Finance unit in liquidating the Operational advances in Oracle ERP. Assist in the verification of staff Travel Expense Claim (TEC). Assist in the monthly filing of cash and bank book Assist in performing claims checks against documentation to ensure purchases/services are properly authorized, and goods have been received or services rendered; In collaboration with operations and other units, participate in the organization of finance needs related to the various operations of the IOM Cameroon Mission. Assist in raising the Invoices Submission Tool (IST) for payments Other tasks to be assigned during the internship.

Qualifications

Education and Experience The candidate should: Be enrolled in the final academic year of Bachelor’s / Master`s level or equivalent in Archival Science, Library and Information Science, Records Management, Documentation, or any related field; Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or  have graduated with a university degree ( not later than 1 year ago ) in Archival Science, Library and Information Science, Records Management, Documentation, or any related field; Skills Records and archives management skills, including classification, indexing, and filling (physical and electronic) Good command of digital record-keeping tools (Excel, PDF management, scaaning tools). Ability to work effectively both on his/her own and within a team of varied cultural and professional backgrounds. Ability to pay attention to details and work under pressure and meet deadlines with minimum supervision. Familiarity with Sharepoint or other electronic document management systems. Languages IOM’s official languages are English, French and Spanish. Fluency in French and working knowledge in English Travel required

N/A

Required Competencies IOM’s competency framework can be found at  this link . Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend. IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including e, , abuse of authority and discrimination based on gender, nationality, age, race, , religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: I OM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Internship (2-6 months) Initial Contract Duration: 03 months Org Type: Country Office Vacancy Type: Internship Recruiting Type: Intern Grade: UG Is this S/VN based in an L3 office or in support to an L3 emergency response?: No

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

The Archivist Intern position at IOM offers an opportunity for students and recent graduates to gain practical experience in archival science and records management. Interns will assist the Finance unit with various tasks, including verifying travel expense claims and managing cash and bank records. The role requires attention to detail and the ability to work under pressure. Candidates must be enrolled in or have recently graduated from a relevant degree program and possess skills in digital record-keeping tools.

Candidate Requirements:

Enrolled in final year of Bachelor's/Master's in Archival Science or related field

Graduated within the last 12 months in relevant field

Records and archives management skills

Good command of digital record-keeping tools

Ability to work independently and in a team

Fluency in French and working knowledge of English

Fellowship

Master the recruitment process of the impact sector!

Become a fellow and gain access to Impactpool's premium material that will boost your career in the impact sector

Explore fellowship

Show IOM - International Organization for Migration that you are interested in them

Recruiters from the organization will be able to view your profile,

[Click the Apply button below to see the contact details]