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Team Coordinator (INT11693) Location: SAF countries where one has the right to work (Malawi, Mozambique, Zambia, or Zimbabwe) Workplace Type: On-site Hours: 40 Salary: As Per Oxfam Pay Scale Job Family: Programme Division: International Grade: National D1 Job Type: Fixed Term Closing Date: 6 August 2026 Oxfam is a global movement of people working together to end the injustice of poverty. Do you have a Bachelor’s degree in one of the following fields, namely Human Resources, Business Administration, Project Management, Development Studies, Social Sciences or a related discipline. Progress towards a professional qualification in project management such as PRINCE2, PMP or equivalent is an asset? Do you have a minimum of 5 years progressive experience in (a) Project coordination or programme management, (b) Planning, monitoring, and reporting systems,Administrative or operational support in complex environments? Do you have experience working in multi-country or multi-stakeholder environments? If the answer is yes, then we would like to hear from you. The Role: Oxfam is looking for Team Coordinator KEY RESPONSIBILITIES CLT Coordination, Strategic Workflow Management & Leadership Effectiveness (25%) The role ensures the smooth functioning, discipline, and strategic effectiveness of the Cluster Leadership Team. Coordinate CLT planning cycles, schedules, priorities, and leadership workflows. Manage leadership calendars, strategic processes, and decision pipelines. Strengthen cross-functional coordination across programmes, business support, and business development.. Ensure strategic priorities are translated into structured workflows Governance Systems, Decision-Making Structures & Accountability Support (20%) The role strengthens governance systems by ensuring leadership decisions are structured, documented, and institutionalised. Prepare agendas, briefing packs, strategic papers, and governance documentation Support governance structures including CLT meetings, strategic reviews, leadership forums, and decision-making platforms Maintain decision logs, governance records, action trackers, and compliance documentation Ensure leadership decisions are clearly documented, effectively tracked, and timely implemented Executive Meeting Management, Leadership Facilitation & Strategic Engagement Support (15%) The role ensures leadership meetings are well-structured, high-quality, and outcome-focused. Coordinate preparation and logistics for CLT meetings, strategic planning sessions, regional forums, governance engagements Support structured facilitation and leadership readiness. Ensure meetings are efficient, strategic, well-informed, and action-oriented Track implementation of decisions and follow-up commitments. Documentation, Reporting, Information Management & Institutional Memory (10%) The role strengthens leadership access to accurate, high-quality information. Consolidate, manage, and maintain leadership documentation, reports, strategic plans, governance records, and organisational updates Ensure documentation quality, accessibility, and consistency. Support preparation of internal reports, leadership dashboards, progress updates, and strategic summaries Strengthen institutional memory and organisational continuity Internal Communication, Organisational Coordination & Cross-Cluster Alignment (10%) The role facilitates seamless communication across leadership and organisational systems. Support communication between CLT members, cluster teams, functional teams, governance actors Ensure clarity, consistency, and strategic alignment of internal messaging. Strengthen organisational coordination across dispersed regional structures. Reduce duplication, fragmentation, and communication bottlenecks. External Engagement Coordination & Leadership Representation Support (5%) The role supports strategic external leadership engagements. Coordinate logistics, materials, and documentation for external meetings, partner engagements, donor forums, and strategic alliances Support briefing preparation and follow-up. Strengthen external engagement discipline and accountability. Ensure strategic continuity across leadership engagement Strategic Planning, Monitoring & Organisational Priority Tracking (10%) The role supports leadership in maintaining strategic momentum. Support development, coordination, and monitoring of strategic plans, leadership priorities, transformation milestones, organisational commitments Track progress against strategic objectives. Identify implementation gaps and coordination challenges. Strengthen strategic planning discipline. Continuous Improvement, Governance Innovation & Systems Strengthening (5%) The role drives continuous improvement in leadership systems. Identify opportunities to strengthen governance systems, workflow management, coordination tools, and leadership processes Develop templates, systems, dashboards, and process innovations Promote efficiency, institutional learning, and adaptive governance. Strengthen future-fit leadership systems. What we are looking for: We’re looking for a candidate who cares about Oxfam’s mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do. An ideal candidate for the role will also be / have: ESSENTIAL Bachelor’s degree in one of the following fields, namely Human Resources, Business Administration, Project Management, Development Studies, Social Sciences or a related discipline. Progress towards a professional qualification in project management such as PRINCE2, PMP or equivalent is an asset. Minimum of 5 years progressive experience in (a) Project coordination or programme management, (b) Planning, monitoring, and reporting systems,Administrative or operational support in complex environments Strong organisational and planning skills Ability to manage multiple priorities and deadlines Excellent communication and interpersonal skills Experience working in multi-country or multi-stakeholder environments High attention to detail and problem-solving ability Ability to work independently and proactively Organizational Values Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions. Self-Awareness-We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self- awareness enables us to moderate and self-regulate our behaviours to control and channel our impulses for good purposes Decisiveness – We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs. Relationship Building- We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation. Systems Thinking- We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions. Desirable Postgraduate qualification or certification in: (a) Project Management (e.g. PRINCE2, PMP or equivalent), (b) Organisational Development, and Development Studies or related field Training in Monitoring, Evaluation, Accountability and Learning (MEAL), Partnership management or localisation approaches, or facilitation, coordination, or team leadership desirable Experience in INGOs or partner-led development models Knowledge of Southern Africa regional context Experience working with localisation and decolonial approaches Portuguese language capability We offer: We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. You can read more about all Oxfam has to offer here.
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