Administrative Assistant (ve) & HR

FK CONSTRUCTION — Construction subsidiary of FK Corporation SA

• Cotonou, Benin

POSITION SHEET — ADMINISTRATIVE ASSISTANT(VE) & RH

Ref. FKC-RH2026-004

• Juillet 2026 Administrative Assistant(ve) & HR (support to the Public Procurement & Business Manager) Administrative) Pole / Service General Management — Public Markets & Administrative Affairs Manager of Public Procurement & Administrative Affairs Functional Liaison Human Resources Division FK Corporation

Location

Localisation Siège FK Construction, Cotonou — Benin Type of contract (trial period)

Experience

Experience required 3 to 5 years minimum in administrative assistantship & HR

- 1. MAIN DUTY

Attached to the Public Procurement and Administrative Affairs Officer, the Administrative Assistant (ve) & HR ensures the management administrative human resources, provides support in the preparation and follow-up of submission files, participates in administrative follow-up of the contracts obtained and ensures the proper documentary organization of the pole. He/she also contributes to the management of the pool of experts, providers and monitoring of administrative obligations of the company.

Responsibilities

- 2.

ACTIVITIES

AND RESPONSIBILITIES

• Participate in the recruitment process of permanent staff, experts and service providers.

Other information

• Prepare employment contracts, performance contracts and other administrative documents.
• Constitute, update and monitor personnel records.
• Monitor leave, absences, attendance and movement of staff.
• Prepare administrative statements related to human resources.
• Administrative follow-up of trial periods and contract renewals.
• Organize the administrative integration of new employees.
• Participate in the creation of application and submission files.
• Collect, verify and classify the required administrative documents in the tender files.
• Follow up on CNSS, RCCM, IFU certifications, approvals, insurance and other administrative documents.

Main duties

• Prepare the necessary administrative sheets for submissions.
• Participate in the reproduction, editing, binding and archiving of offers.
• Management of Experts and Providers
• Build, manage and regularly update the database of experts and providers.
• Ensure the permanent update of the CVs of experts and consultants.
• Prepare and have signed the commitment, availability and confidentiality sheets of the experts.
• Monitor the contracts of experts and service providers.
• Ensure the availability of administrative documents from experts and service providers.
• Ensure the classification and archiving of contracts, service orders, endorsements and other contractual documents.
• Ensure administrative follow-up of contractual obligations.
• Prepare administrative records necessary for the execution of contracts.
• Participate in updating the directory of partners, suppliers and consultants.
• Launch the recruitment of experts and staff according to the needs of the contracts won.
• Participate in the constitution and updating of the company's CV bank.
• Ensure any other mission entrusted by the Public Procurement and Administrative Affairs Officer.

- 3. TECHNICAL SKILLS REQUIRED

• Good command of administrative human resources management.
• Good knowledge of administrative procedures related to public procurement. FK Construction — "Building Africa that is moving forward" — Position papers (recruitment 2026) | Page 9
• Mastery of the constitution of submission files.
• Mastery of physical and digital archiving techniques.
• Good knowledge of the administrative documents required in public contracts.
• Excellent mastery of the Office Pack (Word, Excel, PowerPoint, Outlook).
• Good writing ability.
• Good command of document management.
• Ability to manage a database of experts and providers.
• Good knowledge of the Beninese Labour Code.
• Knowledge of Benin’s Public Procurement Code is an asset.

Candidate profile

Education / Qualifications

• Training: Bac+2 to Bac+3 in Human Resources Management, Administration, Law or any equivalent degree.
• Experience: Minimum 3 to 5 years of experience in a similar function, ideally within a design office, a construction company, consulting firm or contracting tendering structure.
• Experience in the administrative management of personnel.
• Experience in the preparation of administrative submission files.
• Experience in managing databases of experts and providers.
• Experience in administrative monitoring of public or private contracts appreciated.
• Verifiable professional references required.

- 5. PERSONAL QUALITIES

Absolute discretion and confidentiality, organization and anticipation, versatility, responsiveness, rigor in the follow-up of deadlines (including bidding deadlines), loyalty and team spirit.

- 6.

CONDITIONS

AND APPLICATION

• Contract: CDD under Beninese law, with trial period in accordance with the Labour Code.
• Place of employment: Cotonou (Benin), with possible displacements on construction sites in Benin and the sub-region (UEMOA /

CEMAC).

• Application file: detailed CV + Cover letter + copies of diplomas and work certificates.
• Applications should be addressed to: — Subject: "Candidature – Administrative Assistant & HR".
• Deadline for submission: 20 August 2026. Only shortlisted candidates will be

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