Finance and Administrative Support Assistant

About Talent House Ltd: As a premier recruitment and HR consulting firm, we serve as a vital intermediary between individuals and businesses, fostering alignment in pursuit of shared objectives. Our comprehensive services deliver innovative, impactful, and adaptable solutions designed to empower candidates in identifying fulfilling career trajectories while equipping organizations with exceptional talent—ready for recruitment, growth, and long-term retention. About the role: Our client is actively recruiting a Finance and Admin Assistant to bolster their team. This position oversees the efficiency of administrative functions, ensures the precision of financial documentation, and assists in the provision of superior, professional client services. The preferred candidate demonstrates exceptional organizational skills, meticulous attention to detail, and the ability to effectively manage competing priorities across diverse business operations, all while upholding strict confidentiality and professional conduct. Key Responsibilities: Administrative Operations (Internal & Client Support): This role is responsible for overseeing and optimizing administrative functions to ensure seamless internal and external support. Key responsibilities include managing workflows, coordinating resources, and facilitating efficient communication between departments and clients. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office software and excellent interpersonal skills are essential for success in this position. Oversee the daily administrative functions and operational workflows for Talent House to ensure seamless and efficient functioning. Organized filing systems, encompassing both physical and digital formats, must be consistently maintained. Oversee the organization, planning, and scheduling of meetings, appointments, and internal events, ensuring efficient alignment with calendars and operational needs. Draft, compose, and finalize a range of formal business documents, including legally binding agreements, executive reports, strategic proposals, and detailed invoices, in accordance with organizational standards and regulatory requirements. Professional Rewrite: We provide onboarding documentation assistance to Talent House employees as well as client staff. Maintain accurate and up-to-date records for all HR and compliance-related documentation. Accounting & Financial Management The role encompasses overseeing financial operations, ensuring compliance with regulatory standards, and strategically managing fiscal resources to support organizational objectives. Key responsibilities include maintaining accurate financial records, preparing detailed reports, and analyzing financial data to inform decision-making. The ideal candidate will possess strong analytical skills, proficiency in accounting software, and expertise in financial planning and analysis. Requirements include a degree in accounting, finance, or a related field, along with relevant certifications (e.g., CPA, CMA) and prior experience in a similar role. Accurate financial records must be maintained, including income tracking, expense recording, and reconciliation of accounts. Draft and send invoices to clients promptly and accurately. Monitor accounts receivable and proactively pursue overdue invoices to ensure timely collection. Process incoming and outgoing payments while maintaining accurate records of all financial transactions. Oversee the monitoring and documentation of business expenses to ensure compliance with established accounting standards. Assist in the preparation of monthly financial reports and compile essential management accounts. Provide support in budget development and cash flow monitoring processes. Facilitate communication and coordination with external accounting firms and auditors as needed to ensure accurate financial reporting and compliance. Client Support (Key Differentiator) Our organization distinguishes itself through exceptional client support, providing a seamless and responsive experience that sets us apart in the industry. This role requires a dedicated focus on addressing client inquiries, resolving issues promptly, and ensuring high levels of satisfaction through proactive communication and tailored solutions. The ideal candidate will possess strong interpersonal skills, problem-solving abilities, and a customer-centric mindset to uphold our reputation for outstanding service. Deliver comprehensive administrative and accounting assistance to designated clients, ensuring their operational and financial needs are met with precision and efficiency. Facilitate the coordination of client payroll processes where relevant. Provide support in the establishment and implementation of foundational financial and administrative frameworks for clients. Maintain prompt and polished communication with clients at all times. Preserve discretion and confidentiality for a diverse portfolio of client accounts. HR & Recruitment Support role focuses on providing comprehensive assistance to Human Resources and recruitment processes, ensuring seamless talent acquisition and employee management. The position entails collaborating with HR teams to streamline hiring procedures, manage job postings, and facilitate candidate sourcing. Responsibilities include coordinating interviews, maintaining applicant tracking systems, and ensuring compliance with hiring regulations. Additionally, the role supports onboarding activities, employee records management, and HR-related administrative tasks to enhance operational efficiency. Provide assistance in managing recruitment logistics, including organizing interviews, coordinating schedules, and maintaining documentation. Draft employment offers and agreements for new hires, ensuring all terms and conditions are clearly outlined and compliant with relevant employment laws. Maintain accurate and up-to-date records for both candidates and employees to ensure compliance and streamline HR processes. Facilitate the seamless integration of new client organizations through the onboarding process. Facilitate the preparation, maintenance, and accuracy of all HR documentation and reports, ensuring compliance with organizational policies and regulatory standards while supporting efficient HR operations. Here’s a professional version of your paragraph: “5. Systems & Process Improvement – Enhancing operational efficiency through the evaluation and optimization of existing systems and workflows. This role involves identifying inefficiencies, proposing data-driven improvements, and implementing structured solutions to streamline processes, reduce waste, and elevate overall productivity. Candidates should possess strong analytical skills, problem-solving abilities, and experience in process mapping, workflow redesign, or continuous improvement methodologies. Proficiency in relevant tools (e.g., Lean, Six Sigma, or business process management software) is highly desirable.” Explore avenues to enhance administrative and financial operations by identifying areas for improvement. We are responsible for facilitating the deployment of various systems, including but not limited to Human Resources, financial, and document management platforms, ensuring seamless integration and operational efficiency. Maintain uniformity and adherence to established standards across all internal and client-facing processes. Key Deliverables Compile and maintain precise, current financial records to ensure compliance with regulatory standards and organizational policies. Additionally, oversee the integrity and accuracy of financial data to support informed decision-making and financial reporting. Professional and prompt invoicing and collections are essential responsibilities. Develop and maintain meticulous documentation and filing systems to ensure accuracy, accessibility, and compliance with organizational standards. Provide comprehensive administrative assistance across various operational streams. Demonstrates exceptional dedication to delivering outstanding client service and responding promptly to inquiries and requests. Desired Experience Revised: A diploma or degree in Accounting, Finance, Business Administration, or a related discipline is required. Minimum 2–4 years’ experience in an admin/accounting role Experience with For small and medium-sized enterprises, emerging startups, or firms operating within the professional services sector is highly desirable Proficiency in managing relationships with a diverse range of stakeholders or clients is considered beneficial. Skills and Competencies: Strong proficiency in Microsoft Excel (essential) Proficient in utilizing accounting software platforms such as Sage, QuickBooks, Xero, or comparable systems is required. Accomplished proficiency in creating and formatting documents using Microsoft Word and Microsoft PowerPoint. Possesses a fundamental grasp of payroll operations and adherence to statutory regulations in Zambia. Demonstrates a high level of meticulousness and precision in executing tasks. Here’s the paragraph: You must demonstrate exceptional organizational skills and the ability to manage time effectively. Proven capability to effectively handle competing priorities while overseeing diverse client portfolios. Effective written and verbal communication skills are essential. High integrity and confidentiality Proactive and solutions-oriented mindset Compensation: The successful candidate will be offered a highly competitive salary, which will be determined based on their relevant experience and qualifications. To Apply: Please forward your curriculum vitae to us for consideration. [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] Before July 24, 2026, all applications must be submitted.

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