Procurement and Supply Specialist

Responsabilités

The Procurement Officer is responsible for sourcing, negotiating, and acquiring goods and services essential to the organization’s operations. This role involves evaluating supplier performance, ensuring compliance with procurement policies, and maintaining accurate records of transactions. Strong analytical skills, proficiency in procurement software, and a deep understanding of supply chain management are required. Additionally, the position demands effective communication to collaborate with internal stakeholders and external vendors, ensuring cost-effective and timely procurement solutions. The ideal candidate will hold a bachelor’s degree in business administration, supply chain management, or a related field, with relevant experience in procurement or a similar discipline. Seeking a skilled and compassionate healthcare professional to join the dedicated team at India Medical and Health Services (TMHS). This role demands a commitment to delivering high-quality patient care, maintaining accurate medical records, and adhering to ethical standards. The ideal candidate will possess relevant qualifications, such as a degree in nursing or medicine, along with valid license and specialized certifications as required. Responsibilities include conducting patient assessments, diagnosing conditions, developing treatment plans, and collaborating with interdisciplinary teams to ensure comprehensive care. Strong communication, problem-solving abilities, and a patient-centered approach are essential for success in this position. Healthcare professionals deliver essential medical services to enhance patient well-being, diagnose illnesses, and implement treatment strategies. They collaborate within interdisciplinary teams to provide comprehensive care, operate medical equipment, and maintain accurate patient records. Strong communication skills, a commitment to continuous learning, and adherence to ethical standards are critical requirements for these roles. Additionally, experience in clinical settings and proficiency with healthcare technology are often expected, along with the ability to work under pressure while demonstrating compassion and attention to detail. Business operations, logistics, and transportation encompass the strategic management and execution of supply chain activities, ensuring the efficient movement of goods from origin to destination. This field involves coordinating transportation networks, optimizing logistics processes, and overseeing warehousing and distribution operations to meet business and customer demands. Professionals in this area focus on reducing costs, improving delivery timelines, and enhancing overall operational efficiency through data analysis, process improvements, and stakeholder collaboration. Key responsibilities include managing freight contracts, tracking shipments, implementing inventory control systems, and adhering to regulatory compliance. Background India Medical and Health Services (TMHS) invites applications for the position of Procurement Officer, tasked with overseeing the complete procurement lifecycle for goods, services, and works. The role demands ensuring the timely provision of high-quality supplies at optimal value while strictly adhering to TMHS procurement policies, relevant legal frameworks, and ethical sourcing principles. Key responsibilities include managing supplier relationships, administering contracts, coordinating inventory, and facilitating seamless service delivery throughout TMHS’s operational spectrum. Oversee a comprehensive range of critical duties and responsibilities, ensuring seamless alignment with organizational objectives while maintaining the highest standards of operational excellence. Drive key initiatives forward through meticulous planning, execution, and monitoring, fostering collaboration across departments to achieve measurable outcomes. Act as a strategic partner in identifying opportunities for improvement, implementing best practices, and optimizing processes to enhance efficiency and productivity. Serve as a primary point of accountability for delivering results within established timelines, budget constraints, and quality benchmarks. Developing a comprehensive procurement strategy involves identifying and evaluating the necessary resources, goods, and services required to meet organizational objectives efficiently and cost-effectively. This process requires thorough market research to assess supplier capabilities, pricing, and availability, ensuring alignment with budgetary constraints and project timelines. Additionally, it entails establishing clear procurement policies, negotiating favorable terms with vendors, and maintaining robust supplier relationships to mitigate risks and enhance supply chain resilience. Strong analytical skills, attention to detail, and proficiency in procurement software are essential for optimizing purchasing decisions and achieving long-term value. Develop and execute the yearly procurement strategy in alignment with organizational objectives to ensure timely acquisition of necessary goods and services. Consolidate and centralize procurement requirements gathered from every department to ensure alignment with organizational needs. Oversee procurement budgets and ensure strict adherence to allocated expenditures. Procure materials and services promptly to fulfill operational requirements without delay. We are responsible for identifying, evaluating, and procuring the necessary materials, equipment, and services required to support the company’s operations. This involves conducting thorough market research to identify potential suppliers, negotiating favorable terms and pricing, and ensuring timely delivery of high-quality goods. Additionally, we maintain strong supplier relationships to secure competitive advantages and mitigate risks associated with supply chain disruptions. Proactively evaluate and engage with potential suppliers to ensure they meet established qualification criteria before proceeding with further collaboration.

• Procure quotes and oversee competitive bidding processes to ensure cost-effective vendor selection. Assess proposals and identify the most suitable suppliers for consideration. Proactively engage in discussions to finalize costs, evaluate product or service standards, establish feasible delivery timelines, and agree upon acceptable payment conditions. Prepare and issue Purchase Orders, while ensuring diligent oversight of delivery timelines and receipt of materials to maintain operational efficiency. Responsible for overseeing supplier relationships and contract administration, ensuring compliance and performance alignment with organizational standards, while mitigating risks and optimizing cost-efficiency through strategic negotiation and diligent monitoring.
• Ensure the supplier database remains current and accurate at all times. Evaluate supplier performance through systematic assessments to ensure alignment with organizational standards and expectations. Oversee the administration and compliance of supplier contracts and service level agreements to ensure all terms and obligations are met.

Address and resolve supplier performance issues in a timely manner. Responsible for managing and coordinating inventory and asset tracking processes, ensuring accurate record-keeping and efficient distribution of resources across departments. Collaborate with the Stores Officer to ensure stock levels are consistently optimized. Responsibilities include tracking inventory movements and managing reorder levels to ensure optimal stock availability. Conduct stock counts and verify asset accuracy as part of inventory management procedures. Ensure that procured items are received and inspected thoroughly and accurately to verify compliance with specifications and quality standards. Ensures adherence to regulatory standards, internal policies, and industry best practices while maintaining accurate and up-to-date documentation. Oversees the preparation, review, and filing of compliance-related records to meet legal and organizational requirements. Collaborates with cross-functional teams to verify that all processes align with applicable laws and guidelines, mitigating risks and ensuring operational integrity. Ensure adherence to TMHS procurement policies and all applicable regulatory mandates. Maintain comprehensive procurement files and meticulously organized contract records throughout all stages of the acquisition process. Compile comprehensive procurement reports and maintain detailed procurement trackers to ensure accurate documentation and tracking of procurement activities. Provide assistance with both internal and external audits to ensure compliance and operational integrity. We are seeking a meticulous Cost Controller to oversee financial expenditures, ensuring adherence to allocated budgets and identifying opportunities for savings. The ideal candidate will analyze cost trends, prepare variance reports, and collaborate with department heads to implement cost-reduction strategies without compromising quality or operational efficiency. Proficiency in financial software, strong analytical skills, and experience in budget forecasting are essential. Additionally, the role requires effective communication to present findings and recommendations to senior management, fostering a culture of fiscal responsibility across the organization.

• Perform comprehensive market surveys and assess pricing benchmarks to ensure competitive positioning. Identify avenues for reducing expenditures by analyzing current processes and expenditures to uncover potential savings without compromising quality or efficiency.
• Drive cost-effective and efficient procurement strategies to maximize value for the organization. To mitigate procurement risks, the incumbent will implement robust risk management strategies, ensuring thorough evaluation of suppliers, contracts, and market conditions to safeguard organizational interests. This includes conducting comprehensive due diligence, monitoring supplier performance, and proactively addressing potential disruptions to maintain operational continuity and financial stability. We provide assistance and guidance to stakeholders, ensuring their needs and concerns are addressed promptly and effectively. This involves collaborating closely with internal and external parties to facilitate clear communication, resolve issues, and foster productive relationships. By maintaining open dialogue and offering tailored solutions, we ensure alignment with organizational goals while supporting the success of all involved. We are responsible for optimizing the procurement cycle time to ensure timely acquisition of necessary resources. This involves streamlining processes to reduce delays between requisition and delivery, thereby enhancing operational efficiency and minimizing downtime.
• Delivered measurable cost reductions through efficient budget management and strategic expense optimization initiatives. The timely delivery performance of suppliers is evaluated, ensuring that products and materials are received within the agreed-upon timeframes to maintain operational efficiency and minimize disruptions in the supply chain. To ensure adherence to established procurement policies, the role requires consistent compliance with all procurement-related regulations and guidelines. The incumbent must maintain a high level of policy conformance, demonstrating meticulous attention to detail in every procurement activity. This includes verifying that all purchasing decisions align with organizational standards and legal requirements, thereby mitigating risks associated with non-compliance. The volume of issues identified during procurement audits serves as a key performance indicator, reflecting the effectiveness of procurement processes and adherence to established policies and standards. Procurement-related stock-out incidents can be significantly reduced through improved inventory forecasting and supplier coordination.
• The extent to which procurement activities are executed in alignment with the established schedule. Conducts evaluations to assess supplier performance, ensuring alignment with established benchmarks and contractual terms. Monitors key performance indicators to identify areas for improvement and maintains accurate records of supplier interactions and deliverables. Utilizes data-driven insights to drive strategic decisions and foster collaborative relationships with external partners.
• Ensuring high levels of satisfaction within the user department through timely support, effective communication, and proactive issue resolution.

Expérience

• Promoting a positive user experience by addressing feedback, streamlining processes, and delivering consistent, reliable service.
• Measuring and analyzing user satisfaction metrics to identify trends, implement improvements, and maintain alignment with departmental goals.

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