Project Manager Assistant

UMO Benin is looking for a Project Manager Assistant for one of its clients operating in the port logistics infrastructure sector. Reporting to the ALZ Project Manager, the incumbent of the position will be responsible for supporting the operational, administrative and documentary management of the project. A true interface between construction teams, support functions, service providers and institutional stakeholders, he/she will contribute to the monitoring of deadlines, the reliability of reporting and the proper coordination of project activities.

Main duties

Assist the Project Manager in the daily coordination of the project, ensuring the follow-up of activities, deadlines and various internal and external stakeholders. Participate in the development, updating and monitoring of project schedules (Gantt, milestones, implementation phases), identifying any gaps and contributing to the implementation of corrective actions. Prepare monitoring dashboards, progress reports and reporting materials for the Project Manager and General Management. Organize project and site follow-up meetings (convocations, preparation of materials, drafting of reports, monitoring of action plans and relaunches with stakeholders).

Education / Qualifications

Ensure the operational interface with the Site Engineer Civil Engineering for the collection, consolidation and feedback of information relating to the progress of work. Participate in field visits and contribute to the monitoring of site activities, identifying points of vigilance relating to deadlines, quality and execution of work. Monitor the technical and administrative deliverables of companies and service providers involved in the project (technical documents, reports, plans, progress situations, reserves). Contribute to the administrative and documentary monitoring of the project: classification, archiving, version management, traceability and dissemination of project documents. Monitor administrative procedures related to the Single Window and the various administrations concerned (APIEX, Customs, DGHC, ABE, etc.). Participate in the financial monitoring of the project in collaboration with the Administrative and Financial Manager: follow-up of commitments, orders, estimates, invoices and budget progress. Ensure compliance with HSE requirements by relaying instructions to stakeholders, in coordination with the Head of HSE & Compliance. Contribute to the continuous improvement of the monitoring and coordination methods of the project.

Required skills

Experience

Experience in monitoring construction, infrastructure or civil engineering projects. Good command of project management and planning tools (MS Project, Excel or equivalent tools). Ability to track deadlines, deliverables and project indicators. Good command of document management and writing technical reports. Good understanding of site environments and technical documents (plans, reports, work files). Concepts in contractual monitoring, budget and coordination of providers. Knowledge of quality, safety and environment (HSE) requirements. Mastery of the Office Pack; AutoCAD knowledge is an asset. Excellent organizational, communication and coordination skills. Fluent French; professional English desired.

Candidate profile

Bac +3 to Bac +5 in Civil Engineering, Construction, Project Management, Construction, Public Works or equivalent field.

• 2 to 5 years of experience in the monitoring of infrastructure projects, construction or in an industrial environment. Experience in the role of assistant project manager, junior project coordinator, junior construction engineer or site monitoring officer. Good ability to manage multiple topics simultaneously, with rigor, organization and sense of priority. Autonomy, discretion and ability to evolve in a demanding environment with tight deadlines. Proactive, methodical and results-oriented profile, able to anticipate the needs of the Project Manager and facilitate the flow of information. Desired permit B with availability for regular trips on the site of the Port Cotonou.

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