EXECUTIVE ASSISTANT

## 🧠 Profil recherché
Job Description Role Overview The Executive Assistant serves as a trusted partner to the Director, providing high-level administrative, strategic, and operational support. This role goes beyond basic administrative tasks — it requires strong judgment, discretion, and the ability to anticipate needs, manage priorities, and ensure the Director’s office runs efficiently. You will act as a central coordination point between the Director and internal/external stakeholders, ensuring smooth communication , timely execution of tasks, and alignment with business goals. Key Responsibilities (Expanded) 1. Executive Support & Calendar Management Manage the Director’s daily schedule, including meetings, appointments, and travel arrangements. Prioritize and coordinate appointments to maximize productivity and time efficiency. Prepare agendas, briefing notes, and relevant documents ahead of meetings. Track action items and follow up to ensure timely completion. 2. Communication & Stakeholder Management Communications & Media Studies Serve as the first point of contact on behalf of the Director. Draft, review, and respond to emails, reports, and official correspondence. Liaise with internal teams, clients, partners, and regulatory bodies professionally. Handle sensitive or confidential communication with discretion. 3. Administrative & Operational Coordination Organize meetings, board sessions, and executive events (including logistics and documentation). Maintain accurate records, files, and documentation systems. Support internal coordination across departments to ensure alignment on key projects. Assist in tracking project timelines and deliverables. 4. Strategic & Analytical Support Conduct research and compile reports to support decision-making. Prepare presentations, dashboards, and summaries for leadership review. Monitor key business updates and highlight critical issues to the Director. Assist in implementing strategic initiatives and special projects. 5. Confidentiality & Compliance Handle highly sensitive company information with professionalism and strict confidentiality. Ensure all documentation and processes comply with company policies and industry regulations (especially important in a pharmaceutical environment). 6. Problem-Solving & Decision Support Social Sciences Anticipate challenges and proactively provide solutions. Support the Director in making informed decisions by organizing relevant data and insights. Manage urgent issues efficiently, especially in high-pressure situations. What Success Looks Like in This Role The Director’s schedule runs seamlessly with no missed priorities. Communication is clear, timely, and professional across all stakeholders. Tasks and projects are completed efficiently with minimal supervision. Confidential information is handled securely at all times. The Executive Assistant becomes a reliable, proactive partner to leadership. Ideal Candidate Profile (Enhanced) Highly organized with strong attention to detail Proactive, resourceful, and able to anticipate needs Strong interpersonal skills and emotional intelligence Tech-savvy (comfortable with Microsoft Office and digital tools) Able to multitask and remain calm under pressure Professional, discreet, and trustworthy Send your CV and Cover Letter to: