SVN 2026/13 - Supply Chain Associate (G-5)

SVN 2026/13 - Supply Chain Associate (G-5) | IOM - International Organization for Migration

SVN 2026/13 - Supply Chain Associate (G-5)

IOM - International Organization for Migration Douala National GS-5, General Service - No need for Higher Education - Locally recruited position level

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Summary by Impactpool

The Supply Chain Associate will be responsible for managing procurement requisitions, preparing tender documents, and coordinating with suppliers to ensure timely delivery of goods and services. This role involves monitoring vendor invoices, maintaining procurement records, and conducting market surveys to identify potential suppliers. The associate will also provide guidance to staff on procurement procedures and perform supply chain tasks related to asset management and fleet operations. The position requires strong communication skills and the ability to work effectively with various stakeholders.

Candidate Requirements:

University degree in Business Administration, Accounting, Logistics, Supply Chain Management or related field

Three years of relevant professional experience or five years with a high school diploma

Certification in Procurement, Logistics or Supply Chain Management is an advantage

Experience in procurement and logistics

Experience with asset management process

High level of computer literacy

Excellent communication and negotiation skills

Job Description

Responsibilities

Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.

Assist supervisors in more complex, higher-value purchases.

Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs. Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations. 

Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes. 

Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers. 

Create and maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve, present and analyse information from the system and prepare periodic reports highlighting issues that require attention. 

Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests. 

Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices. 

Provide briefing and technical guidance to all staff in the office on procurement related instructions and procedures.

Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation. 

Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoring of vehicle logbooks, and coordination of vehicle maintenance. 

Provide training and guidance to the junior SCM staff of CO, while supervising, monitoring, evaluating and supporting their professional and career development.

Perform other duties as may be assigned. 

Qualifications

EDUCATION

University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or

High school diploma with five years of relevant professional experience

Certification in Procurement, Logistics or Supply Chain Management is an advantage

EXPERIENCE

Experience in procurement and logistics and working with vendors and service providers;

Experience with asset management process; 

Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;

Experience in warehouse management will be an added advantage;

Experience working in an international organisation an advantage.

SKILLS

High level of computer literacy;

Ability to work with national and international institutions; 

Ability to prepare clear and concise report; 

Excellent communication and negotiation skills;

Ability to establish realistic requirements to meet IOM needs. 

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months) Initial Contract Duration: 6 months Org Type: Country Office Vacancy Type: Special Vacancy Notice Recruiting Type: General Service Grade: G-5 Is this S/VN based in an L3 office or in support to an L3 emergency response?: No

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

The Supply Chain Associate will be responsible for managing procurement requisitions, preparing tender documents, and coordinating with suppliers to ensure timely delivery of goods and services. This role involves monitoring vendor invoices, maintaining procurement records, and conducting market surveys to identify potential suppliers. The associate will also provide guidance to staff on procurement procedures and perform supply chain tasks related to asset management and fleet operations. The position requires strong communication skills and the ability to work effectively with various stakeholders.

Candidate Requirements:

University degree in Business Administration, Accounting, Logistics, Supply Chain Management or related field

Three years of relevant professional experience or five years with a high school diploma

Certification in Procurement, Logistics or Supply Chain Management is an advantage

Experience in procurement and logistics

Experience with asset management process

High level of computer literacy

Excellent communication and negotiation skills

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