SVN 2026/14 - Warehouse Associate

SVN 2026/14 - Warehouse Associate | IOM - International Organization for Migration

SVN 2026/14 - Warehouse Associate

IOM - International Organization for Migration Douala, Buea National GS-5, General Service - No need for Higher Education - Locally recruited position level

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Summary by Impactpool

The Warehouse Associate will be responsible for managing supply chain activities in Douala, ensuring the timely delivery of quality goods and services. This role involves overseeing warehouse operations, maintaining accurate inventory records, and coordinating with procurement and logistics teams. The successful candidate will also assist in developing standard operating procedures and ensure compliance with relevant policies. Strong communication and organizational skills are essential for this position.

Candidate Requirements:

University degree in Business Administration, Procurement, Logistics, or related field

Three years of relevant professional experience or five years with a high school diploma

Comprehensive knowledge of supply chain elements in humanitarian context

Experience in procurement and logistics with vendors

High level of computer literacy

Excellent communication and negotiation skills

Ability to work in multicultural environments

Experience in warehouse management is an advantage

Job Description

Under the overall supervision of the Resource Management Officer and the direct supervision of Supply Chain officer, the successful candidate in Douala  will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to  deliver quality goods/services to the beneficiaries at optimal  price and in a timely manner. The responsibility will also include  ensuring the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the Douala & Buea sub offices, as well as providing recommendations aiming at increasing effectiveness and efficiency of procurement and logistics management within the listed sub offices.  ​ IOM procurement and supply chain activities are guided by the general principles of: 

​ Best Value for Money 

​ Accountability, Integrity and Transparency 

​ Fairness and effective Competition 

Responsibilities

Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for all related operations in the mission. Assist in developing Standard Operating Manual for the warehouse and ensure there is always a system in place to be followed. Verify all documents received from the vendors related to goods received and services provided at the warehouse with procurement and finance colleagues before payment is released. Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored, a nd updating the stock cards where necessary. Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered. Monitor the loading/offloading activities at the warehouse whenever taking place and supervise the hired Labour workers to cover the job properly Follow up on the transportation of the goods exiting the warehouse to other destinations to ensure they reach their destination. Responsible for issuing the "Receiving Report Forms" for the new arrival items into the warehouse and for issuing the "Stock Release Authorization Form" when releasing items from the warehouse. Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity. Prepare weekly and monthly warehouse report to be shared with the Senior Logistics/Procurement Assistant in Maiduguri as well as program managers. Follow up the warehouse insurance related matters and ensure the relevant documents are signed and are up to date in line with IN_043 Asset and Insurance Policy and coordinated with the SRMO. Ensure that security is always maintained within the warehouse premises in coordination with the Security unit. Assist in supporting the even-flow from receiving to shipping and communicate issues and concerns to Logistics Unit by ensuring all the original shipping documents are well received in case of receiving new arrival shipments like, packing lists, way bills; bills of lading and the shipping invoices. Obtain and document the proper authorization and documents from his/her designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission. Manage the archiving system with proper labels. Maintain an accurate inventory through cycle/directed counting. Assist the procurement and program colleagues by labelling tenders' samples for technical evaluation a nd inspection processes. Assist mission procurement unit organizing and maintaining Vendor Creation Forms in PRISM. Prepare and maintain proper documentation. Perform any other duties as may be assigned.

Qualifications

EDUCATION

University degree in Business Administration, Procurement and 

Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or

High school diploma with five years of relevant professional experience

Comprehensive knowledge of the different elements of the supply chain in humanitarian context

Certification in Procurement, Logistics or Supply Chain Management is an advantage

EXPERIENCE

Experience in procurement and logistics and working with vendors and service providers;

Experience with asset management process; 

Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;

Experience in warehouse management will be an added advantage;

Experience working in an international organisation an advantage.

SKILLS

High level of computer literacy;

Ability to work with national and international institutions; 

Ability to prepare clear and concise report; 

Excellent communication and negotiation skills;

Ability to work in multicultural and multi-ethnic environments.

Ability to work under time constraints and deadlines in challenging settings

Ability to establish realistic resource requirements to meet IOM needs.

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months) Initial Contract Duration: 6 months Org Type: Country Office - Sub Office Vacancy Type: Special Vacancy Notice Recruiting Type: General Service Grade: G-5 Is this S/VN based in an L3 office or in support to an L3 emergency response?: No

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

The Warehouse Associate will be responsible for managing supply chain activities in Douala, ensuring the timely delivery of quality goods and services. This role involves overseeing warehouse operations, maintaining accurate inventory records, and coordinating with procurement and logistics teams. The successful candidate will also assist in developing standard operating procedures and ensure compliance with relevant policies. Strong communication and organizational skills are essential for this position.

Candidate Requirements:

University degree in Business Administration, Procurement, Logistics, or related field

Three years of relevant professional experience or five years with a high school diploma

Comprehensive knowledge of supply chain elements in humanitarian context

Experience in procurement and logistics with vendors

High level of computer literacy

Excellent communication and negotiation skills

Ability to work in multicultural environments

Experience in warehouse management is an advantage

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