Job opportunity : Project Administrative Assistant

The World Wide Fund for Nature (WWF) Cameroon is looking for a Project Administrative Assistant as part of the Impact Programme for Integrated Forest Landscape Management in the Congo Basin (GEF 7) Want to make a positive difference to the future of people and our one shared home, the Earth? Working with WWF could be your opportunity of a lifetime: All around the world, people are waking up to the deepening crisis of nature loss. A growing realization that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge. Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome applications from anyone who believes they can help us create a better future for people and wildlife. What we do: We are an independent conservation organization, striving to sustain the natural world for the benefit of people and wildlife. From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainable. For our Impact Programme for Integrated Forest Landscape Management in the Congo Basin (GEF 7), we are looking for a dynamic and committed Project Administrative Assistant. Reports to: - Hierarchical line manager: GEF 7 Finance Manager - Dotted line manager: National Project Director and Project Manager Location: Yaounde, Cameroon Duration: One (01) year renewable based on performance and budget availability. Mission of the Department: The Global Environment Facility (GEF) Council approved the 6-year Congo Basin Sustainable Landscapes Impact Program (CBSL IP) which encompasses a regional component, managed by UNEP, and several national child projects in the countries of the Congo Basin. The Cameroon child project is managed by WWF-US as the GEF Agency, executed by the Ministry of Environment, Protection of Nature and Sustainable Development (MINEPDED) with WWF Cameroon as Financial Administrator. It addresses the drivers of forest loss and degradation through strategies aimed at strengthening the integrated management of Cameroon’s globally important forest landscapes in the Congo Basin, to secure its biological integrity and increase economic opportunities and livelihoods for forest dependent people. Over the six-year project period, these strategies will be addressed through the implementation of five components: 1) Mainstreaming integrated land use planning (LUP) and management. 2) Improving management effectiveness and governance of high conservation value forests, and targeted interventions to protect their endangered species. 3) Advancing sustainable forest management (SFM) through non-timber forest product (NTFP) and hardwood value chains. 4) Increasing benefit generation from biodiversity through sustainable tourism development. 5) Monitoring and evaluation (M&E), knowledge management (KM), and regional coordination. The project targets key Cameroon trans-frontier forest landscape, which stretches from the Rio Campo seascape on the coast, across the Cameroon segments of the Tri-National Dja- Odzala-Minkebe (TRIDOM) and Sangha Tri-National (TNS) landscapes towards the east. The target areas for project interventions under each strategy are dependent on site-specific considerations, including the potential to achieve meaningful results in the six-year project period, baselines and available co-financing, and the ability to manage all environmental and social safeguard The World Wide Fund for Nature (WWF) Cameroon is looking for a Project Administrative Assistant as part of the Impact Programme for Integrated Forest Landscape Management in the Congo Basin (GEF 7) 2 considerations. Several partners and sub-contractors will be involved or hired for the implementation of different project tasks. Their contribution will need to be coordinated and constantly monitored. In support to the management of this Project, we are seeking an Administrative Assistant who will provide support to the Project Management Unit (PMU) staffs carrying out their duties. Major functions: The Administrative Assistant will support the Project Manager and other PMU staff in carrying out their duties, through the following tasks. Major duties: He/she will be responsible, among others, for: i. Management of official correspondence • Process of official correspondences on departure • Process of incoming correspondence • Receive and record the arrival and departure mail. ii. Document management • File plan and backup for all project documents • Access to documents • Assist the Project Manager and PMU staff in preparing and monitoring consultancy contracts and sub-agreements. • Keep record of project and partners documents. iii. Security procedures • Ensure the guarding the PMU office • Ensure the maintenance of the visiting register • Announce the visits • Ensure entry and exit of property • Ensure fire safety • Ensure hygiene and health iv. Management of property • Contribute to the management of fixed assets • Ensure maintenance of office and manages office supplies and small room coffee. • Welcome visitors and directs them to appropriate services. • Manage the office lease agreement and insurance v. Management and use of Project vehicles • Plan on a periodic basis vehicle use • Monitor the vehicle operation • Manage accidents and breakdowns • Manage vehicle logbooks and related reports and statistics vi. Human Resource Management and social relations • Monitor the implementation of the annual planning of staff holidays and leaves, prepare a monthly report to the hierarchy. • Maintain good relationships with partners and sub-contractors vii. Organization of meetings • Assist PMU staff and consu