Admin Assistant

Job Description

With over two decades of experience, our team at OBT offers a long-standing tradition of shipping and logistics expertise, along with strong connections to a network of leading ship owners, operators, and local logistics specialists.

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As the Admin Assistant, you will be based in Ivory Coast, playing a key role in supporting the efficient operations and continued growth of the group. You will be responsible for providing administrative and operational support to various departments while ensuring alignment with company procedures, compliance requirements, and service standards.

The Admin Assistant will demonstrate strong organizational skills, professional judgment, attention to detail, and the ability to work in a fast-paced, international environment while contributing to the company’s operational excellence and customer satisfaction.

Job Requirements

Strong organizational and multitasking abilities.  Excellent verbal and written communication skills.  High level of professionalism and confidentiality.  Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).  Ability to work independently and collaboratively in a multicultural environment.  Bachelor’s degree / Diploma in Business Administration, Management, or a related field.  2+ years of experience in an administrative or office support role.  Experience working in logistics, shipping, maritime, or corporate environments is an advantage.  As we are an international company, communication in English is necessary as well as French ( Mandatory )

Job Responsibilities

Manage daily administrative and office support functions.  Coordinate meetings, appointments, and company events.  Prepare, organize, and maintain company records, reports, and correspondence.  Support management with scheduling, document preparation, and follow-up actions.  Handle incoming calls, emails, and visitor inquiries professionally.  Assist with procurement and inventory management of office supplies.  Maintain accurate filing systems, both physical and electronic.  Support HR and finance teams with administrative documentation when required.  Coordinate courier services Ensure compliance with company administrative procedures and policies.  Assist in preparing presentations, reports, and operational documentation.  Liaise with vendors, service providers, and external stakeholders for the office. Monitor office maintenance and ensure a professional working environment.  Perform other duties as required

Job Benefits

Competitive Salary  Comprehensive Medical Insurance  All necessary business tools, including a Company Phone and SIM Card Opportunity to work with a well-established pan-African maritime & logistics company with strong regional presence. Paid Annual Leave

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