Project Finance Officer - Jenggala

Project Background Indonesia is highly vulnerable to climate change, with young women and marginalized groups most affected yet underrepresented in decision-making. Addressing gaps in youth capacity and gender integration in climate policy, the JENGGALA (Jaringan Pemuda untuk Gerakan Gender dan Ketahanan Iklim Berkelanjutan) project aims to strengthen climate resilience through youth leadership and inclusive gender-equality movements. Implemented in East Nusa Tenggara (Nagekeo, Kupang, South Central Timor, North Central Timor) and South Sulawesi (Takalar), it focuses on youth leadership, climate-smart agriculture for young farmers (especially women), and inclusive, gender-responsive climate policy advocacy, reaching 4,000 young people (70% women) and engaging key stakeholders. The Opportunity

The Project Finance Officer is responsible for overseeing all financial functions within the Program Management Unit. This role ensures effective financial planning, monitoring, and reporting in alignment with donor requirements (Global Affairs Canada) and organization (YPII) policies. She/He will work closely with Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C) teams to support seamless project implementation. The position also provides financial guidance and support to local Implementation Partners (IPs), ensuring accountability and compliance across all project components. Key Responsibility : Financial Management Process and facilitate all project related payments or fund transfers for the project. Monitor fund disbursements and ensure alignment with donor milestones Ensure expenditures are authorized, approved, and supported by adequate documentation. Ensure that funds are utilized and accounted for based on generally accepted accounting principles (GAAP), donor and YPII standards. Ensure transactions are accurately coded and appropriately allocated to relevant budget lines / Work Breakdown Structure (WBS) or cost centres. Review payment requests for accuracy, approved budgets and check the completeness of supporting documents. Monitor acquittals or liquidations of advances and prevent issuance of new advances unless the previous advances are fully settled / liquidated. Conduct basic financial analysis (i.e., budget variance) to support project decision-making. Work closely with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in developing project forecasts. Maintain secure digital and physical record of project documentation. Partner Management Oversee financial management processes with Implementation Partners (IPs), ensuring alignment with project objectives, donor requirements, and internal systems under the guidance of the Project Manager (PjM). Manage the liquidation of advances from IPs, including invoice processing, journal entries in SAP, and maintenance of subsidiary ledgers for advances, deposits, installment payments, and withholding tax, in compliance with YPII’s financial and accounting policies. Maintain organized records of all IP agreements, reports, and correspondence in both digital and physical formats.

Localisation

Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across Implementation Partners (IPs). Coordinate financial support to IPs in the preparation of financial reports. Review monthly financial reports for IPs, detailing expenditure and fund transfer status, and engage with budget holders to address discrepancies or take corrective actions. Conduct scheduled financial monitoring visits to IPs in coordination with program staff, and document findings for follow-up and continuous improvement. Planning, Budgeting and Monitoring Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP. Maintain accurate records of approved project budgets and any subsequent modifications. Prepare monthly budget versus actual (BvA) reports in both donor and local currency, highlight variances, and coordinate with budget holders to ensure timely corrective actions. Prepare and submit donor financial reports under supervision of the Finance Project Lead, ensuring compliance with donor agreements. Collaborate closely with Finance Project/Grants Accountant team, and Program Unit to ensure accuracy and timeliness. Proactively follow up on donor queries and address any findings or recommendations. Project Closure, Audits and Risk Management: Conduct data cleansing in SAP prior to project closure, ensuring no outstanding Implementing Partner (IP) advances, open purchase orders, pending payment vouchers, parking journals, incorrect coded transactions, incomplete accounts receivable, or inter-company transactions. Provide financial data and documentation during internal and external audit fieldwork. Maintain and update audit action lists, and track follow-up actions from Finance and Administration aud

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