Grants Management Officer

Grants Management Officer | DRC - Danish Refugee Council

Grants Management Officer

DRC - Danish Refugee Council Uganda National Speaks Arabic, English

Application deadline: March 23, 2026

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Summary by Impactpool

The Grants Management Officer at DRC Uganda will support the Sudan Programme by ensuring compliance with DRC procedures and donor regulations across the grant portfolio. This role involves maintaining accurate grants management systems, facilitating grant cycle processes, and coordinating internal efforts for timely reporting and documentation. The officer will also provide structured support to program teams on donor compliance and assist in the development of proposals and pre-award deliverables. Strong attention to detail and excellent communication skills are essential for success in this position.

Candidate Requirements:

Bachelor’s degree in International relations, Project management, Business administration, or related field

At least 2 years of grants management experience with an international NGO

Knowledge of donor rules and regulations

Experience maintaining grants management systems (e.g., Dynamics)

Experience supporting donor reporting processes

Good working knowledge of Excel

Proficiency in Microsoft Office

Excellent written and oral communication skills in English

DRC is currently looking for a highly qualified and motivated individual to join our dynamic team as a Grants Management Officer. 

The overall purpose of the role:  

The Grants Management Officer hosted by DRC Uganda will exclusively support the Sudan Programme with a country focus and ensure compliance with DRC proceedures and guidelines across DRC Sudan's grant portfolio, support strong adherence to donor regulations, maintain accurate grants management systems, and facilitate structured grant cycle processes, including regular and adhoc grant meetings. The role holder will also lead on internal coordination, developing timelines for key deliverables, support the timely compilation and review of reports and concept notes, ensure proper documentation and tracking of all grant requirements, and monitor instalments and key compliance milestones.

Your main duties and responsibilities will be: 

Grants management and compliance   

Ensure accurate, timely, and complete updates of the grants management system (Dynamics), including compliance documentation, uploads, tracking fields, and data extraction.

Maintain and regularly update the Grants Tracker, ensuring accuracy of portfolio overviews, pipeline status, modifications, instalments, reporting deadlines, and donor-specific rules and requirements. 

Ensure country office compliance with DRC’s Grants Management Guidelines. 

Support preparation, facilitation, documentation, and follow-up of grant meetings, including timelines development, note-taking and dissemination of clear action points and minimum required documentation.

Monitor instalment schedules and support follow-up on disbursement timelines in coordination with finance. 

Donor compliance  

Provide structured support to programme teams on donor rules and regulations and ensure key compliance requirements are reflected in implementation tools.

Provide support to program team on operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources.

Review draft donor reports for compliance, consistency, and alignment with contractual obligations. 

Support the Grants Coordinator(s) in preparing and presenting donor compliance guidelines at kick-off meetings 

Prepare concise briefs on donor rules and regulatory updates for internal use 

Programme development 

Coordinate with program and support functions for the development and regular follow up of responsibility matrix, outlining key tasks, their deadlines and responsibilities for pre-award deliverables; CN and proposals. 

Support the Grants Team in compiling lessons learnt from previous programs, conducting analysis of the secondary data for context analysis and drafting generic sections 

Knowledge Management and Internal Coordination   

Ensure the integrity, structure, and accessibility of grants-related documentation on sharePoint, including access management, uploads, version control, and timely document sharing with relevant stakeholders.

Liaise with finance colleagues on budget follow-up and expenditure levels of active grants. 

Facilitate inductions of new colleagues on grants systems, donor rules, Dynamics, SharePoint structure, and internal processes. 

Maintaining system integrity (Dynamics and SharePoint), ensuring accuracy of grants tracking tools, and strengthening internal compliance with donor rules and regulations. 

Perform other tasks as identified by the Grants and Business Development Management Manager. 

About you 

To be successful in this role, you must have at least 2 years of grants management experience with an international NGO. Moreover, we also expect the following. 

Required 

Bachelor’s degree in International relations, Project management, Business administration, or related field. 

Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, UN agencies, SIDA, CDCS, AfD. 

Experience maintaining grants management systems and trackers (e.g., Dynamics or similar ERP systems) 

Experience supporting donor reporting processes, including reviewing narrative and financial reports 

Demonstrated experience tracking instalments, budgets, and key grant milestones 

Good working knowledge of Excel (basic formulas, filtering, sorting, simple tracking tools) 

Proficiency in Microsoft Office (Word, PowerPoint, Outlook) 

Ability to follow multiple workflows with attention to detail. 

Excellent written and oral communication skills with external and internal stakeholders.  

Full professional proficiency in English 

Desirable  

Knowledge of Arabic language 

In this position, you are expected to demonstrate DRC’s five core competencies:   

Striving for excellence:  You focus on reaching results while ensuring an efficient process.   

Collaborating:  You involve relevant parties and encourage feedback.   

Taking the lead : You take ownership and initiative while aiming for innovation.   

Communicating : You listen and speak effectively and honestly.   

Demonstrating integrity : You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against , abuse and harassment. 

We offer 

Contract length: 12 months. 

Band: NM H 

Designation of Duty Station: Uganda  

Start date: As soon as possible 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to  our website .  

Application process 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: 23rd March 2026 

DRC does not solicit money for any part of its recruitment process . All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it 

For further information about the Danish Refugee Council, please consult our website  drc.ngo . 

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

The Grants Management Officer at DRC Uganda will support the Sudan Programme by ensuring compliance with DRC procedures and donor regulations across the grant portfolio. This role involves maintaining accurate grants management systems, facilitating grant cycle processes, and coordinating internal efforts for timely reporting and documentation. The officer will also provide structured support to program teams on donor compliance and assist in the development of proposals and pre-award deliverables. Strong attention to detail and excellent communication skills are essential for success in this position.

Candidate Requirements:

Bachelor’s degree in International relations, Project management, Business administration, or related field

At least 2 years of grants management experience with an international NGO

Knowledge of donor rules and regulations

Experience maintaining grants management systems (e.g., Dynamics)

Experience supporting donor reporting processes

Good working knowledge of Excel

Proficiency in Microsoft Office

Excellent written and oral communication skills in English

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