Personal Assistant / Executive Assistant to CEO

About the Position

beBee is hiring a Personal Assistant / Executive Assistant to CEO based in Afrique du Sud (Permanent Contract). This opportunity is based in Afrique du Sud.

As Personal Assistant / Executive Assistant to CEO at beBee (Afrique du Sud), you will handle administrative coordination and calendar management. This role requires strong organisation, discretion and office tools proficiency.

Key Responsibilities

• Personal Assistant / Executive Assistant to CEO Human Resources People Dimension , South Africa Job description ## Responsabilités Executive & Personal Support Provide comprehensive business and personal support to the CEO, serving as a trusted point of coordination and control ## Profil recherché Anticipate requirements, preferences, and priorities to ensure the CEO’s day-to-day operations run efficiently Handle confidential, sensitive, and urgent matters with sound judgment and complete discretion Calendar
• Time & Priority Management Manage an evolving and complex executive diary, balancing competing priorities and resolving conflicts proactively Safeguard the CEO’s time by assessing meeting relevance, preparing summaries and briefing notes, and optimising schedules Coordinate engagements across multiple stakeholders and time zones where required Meetings

Required Profile

• Events & Hospitality Coordination Plan, schedule, and coordinate internal and external meetings, board engagements, lunches, dinners, and corporate events ## Présentation du poste Prepare agendas, briefing packs, presentations, and supporting documentation Attend meetings as required, record accurate minutes, track action items, and follow up to ensure completion Oversee hospitality and engagement arrangements with professionalism and attention to detail Administrative & Operational Excellence Manage all travel arrangements, including flights, accommodation, visas, and transport logistics Prepare expense claims, correspondence, and executive documentation accura y and within required timelines Support ad hoc initiatives, research tasks, and the preparation of executive-level reports and presentations Stakeholder & Relationship Management Serve as a key liaison between the CEO and internal and external stakeholders, including Board members, senior executives, clients, and partners Build strong, trusted relationships and communicate on behalf of the CEO with professionalism and emotional in ligence Manage incoming requests, correspondence, and competing priorities with diplomacy, confidence, and assertiveness Strategic & Advisory Support ## Autres informations Keep the CEO informed of key priorities, deadlines, risks, and emerging issues Act as an organisational “barometer,” sensing dynamics, flagging concerns, and ensuring the CEO is prepared and aligned Support decision-making by providing relevant context, insight, and follow-through where appropriate ## Expérience Desired Experience & Qualification: Bachelor’s degree or 3-year tertiary qualification in Office Management
• Business Administration, or a related field Minimum of 5 years’ experience as an Executive Assistant / Personal Assistant, with proven C-suite support experience Demonstrated ability to manage complex calendars, high workloads, and confidential matters independently Advanced proficiency in Microsoft Office and desktop publishing tools, with strong capability in creating polished executive presentations ## Compétences requises Excellent verbal and written communication skills Exceptional organisational ability with meticulous attention to detail High levels of integrity, discretion, and professionalism Strong decision-making capability and sound judgment in managing priorities and time Ability to work autonomously, manage ambiguity, and adapt quickly to changing demands Comfortable operating in a high-pressure, fast-paced, and entrepreneurial environment ¿Te interesa este puesto?

Job Details

• Country : Afrique du Sud
• Contract Type : Permanent Contract

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