Administrative Assistant

🧠 Profil recherché

Administrative Assistant Jobberman Third Party Admin & Office Yesterday Easy apply New Rest of Ghana (Volta Region) Full Time Manufacturing & Warehousing Confidential Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and efficient operation of the office. The role involves managing office systems, supporting staff and management, handling correspondence, and coordinating daily administrative activities. Min Qualification: Degree Experience Level: Mid level Experience Length: 3 years Language Requirement: English Working Hours: Full Time - 9 to 5 Applicant Location: Ghana Job descriptions & requirements Key Responsibilities Office Administration Manage day-to-day office operations and administrative functions. Maintain organized filing systems (both physical and electronic). Ensure office supplies are adequately stocked and reorder when necessary. Coordinate maintenance of office equipment and facilities. Communication & Correspondence Handle incoming and outgoing correspondence, including emails, phone calls, and letters. Prepare and edit documents, reports, presentations, and memos. Act as a point of contact between departments, clients, and external stakeholders. Scheduling & Coordination Manage calendars, appointments, and meeting schedules for management and staff. Organize meetings, including booking venues, preparing agendas, and taking minutes. Coordinate travel arrangements (flights, accommodation, transportation). Record Keeping & Documentation Maintain accurate records, databases, and office documentation. Ensure confidentiality of sensitive information and documents. Support document control and compliance with company policies. Support to Management & Teams Provide administrative support to managers and departments as required Assist in preparing reports, budgets, and presentations. Support HR functions such as onboarding documentation and staff records (if required). Vendor & Inventory Coordination Liaise with vendors and service providers for office needs. Manage procurement of office supplies and track inventory usage. Ensure timely processing of invoices and payments in coordination with finance. Front Desk & Customer Service (if applicable) Greet visitors and direct them appropriately. Maintain a professional and welcoming office environment. Handle inquiries and provide basic information to clients and visitors. Qualifications & Requirements Education: Diploma, HND, or Bachelor’s degree in Business Administration, Office Management, or a related field. Experience 3–5 years of proven experience in an administrative or office support role. Experience working in a structured office or corporate environment. Skills & Competencies Strong organizational and time management skills Excellent written and verbal communication High attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook etc) Ability to multitask and prioritize effectively Professional discretion and confidentiality Problem-solving and proactive attitude Key Performance Indicators (KPIs) Efficiency of office operations Timeliness and accuracy of documentation Responsiveness to internal and external requests Organization and accessibility of records Support effectiveness to management and teams Experience with office management software or ERP systems Basic knowledge of accounting or HR processes Strong interpersonal and customer service skills Ability to work independently with minimal supervision Salary : Attractive Location : Volta Region, HO Log In and Apply Important safety tips Do not make any payment without confirming with the Jobberman Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job