HR Assistant

TRADE KINGS LIMITED — MULTIPLE JOB OPPORTUNITIES Improving Lives

Responsabilités

• Proudly Zambian Position: HR Assistant Company: Trade Kings Limited Location: Lusaka, Zambia Employment Type: Full-Time Job Purpose: To provide administrative and operational support to the Human Resources Department in recruitment, employee records management, onboarding, attendance administration, employee relations, HR reporting, and the implementation of company policies and procedures. Key Duties and Responsibilities: Assist with end-to-end recruitment activities, including receiving applications, shortlisting, scheduling interviews, and maintaining candidate records. Support employee onboarding by preparing contracts, documentation packs, coordinating inductions, and completing employee files. Maintain accurate, up-to-date, and strictly confidential employee files in both physical and electronic formats. Assist in recording and monitoring employee daily attendance, shift rosters, leave applications, and absenteeism. Support payroll administration by compiling and verifying approved HR inputs, overtime data, and statutory updates. Respond to routine employee inquiries regarding HR policies, leave balances, documentation, and company procedures. Assist with performance management coordination, staff training records, and employee development programs. Help ensure HR processes comply with applicable Zambian employment legislation and company guidelines. Assist with the administration of disciplinary and grievance proceedings by organizing documentation and keeping proper records. Minimum Qualifications and Experience: Diploma or Bachelor’s Degree in Human Resource Management or recognized equivalent. Valid membership of, or demonstrated eligibility for membership with, the Zambia Institute of Human Resource Management (ZIHRM) . Minimum of two (2) years’ experience in an active Human Resources administrative role. Good knowledge of Zambian employment legislation, HR administration, and records management. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint). High level of professional integrity, confidentiality, and interpersonal communication.

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