FH
Operations, Finance, and Administration Director - DRC
Freelanceil y a 6 mois
Job Description
CD
Freelance
Your safety comes first — read before you go. Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
Financial Management and Accounting Design and/or update and implement systems and procedures following Pact and donor standards to ensure operational effectiveness and internal control. Make timely payments to suppliers (electronic payments) and check accuracy of the transactions. Manage cash through in-country bank account(s) including monitoring the cash levels in the bank accounts and requesting funds on a monthly or as needed basis from Pact DC. Maintain accurate accounting records in the Serenic Business Central financial system. Compile a monthly financial report for DRC to be approved by the Project Director and submit to Pact DC. Liaise with the Finance team based at Pact DC to ensure that financial reports for all Pact DRC projects are in compliance with Pact policies and desired standards. Review monthly Project Status Reports (PSRs) received from headquarters and provide the Project Director and Pact DC offices with up-to date financial status information and pipeline projections to ensure that project spending is in line with the budget and work plan and trigger actions for additional funding requirements. Prepare and maintain an accurate and clean balance sheet. Ensure that the Pact DRC projects compile accurate and complete VAT reimbursement submissions. Advertisement Compliance Ensure that all financial procedures, files, accounting practices and procurement of goods and services are in compliance with Pact, Government of DRC, and US Government regulations. Ensure compliance with local laws for payment of statutory employee benefits, registration fees, tax submissions, etc. and keep abreast with changes in the Labor / related Acts for the same purpose. Update the inventory register with all required financial data and ensure that an inventory of assets is recorded with this data. As needed, assist grantees and subcontractors to meet special award conditions and conduct on-going reviews of grantees financial systems to identify and address issues relating to (non-) compliance. Interact with grantees and subcontractors in ensuring compliance with Pact’s financial regulations. Oversee proper and routine filing of financial documents, electronically and paper copies. Sub contract Management, Monitoring and Capacity Building In coordination with the Grants and Contracts team in Pact DC, support and manage the full grants and sub-awards lifecycle, including pre-award assessments, sub-award issuance and administration, financial monitoring, modifications, and closeout. Support pre-award financial and capacity assessments of prospective grantees and contractors, including review of financial systems, internal controls, compliance risks, and eligibility to receive Pact funding. Review monthly financial reports, supporting documents and cash advance requests by selected grantees and approve requests reviewed by project team. Review and approve the utilization of Pact’s sub-award management system (Salesforce) and accounting system (Serenic NAV) for sub-award issuance and management under the project. Ensure that all required documentation is available and stored as per Pact regulations. When appropriate, support with closeout of awards, including preparation of final inventories, property disposition, final VAT reports etc. As requested by the project team, assist in reviewing and compiling budgets for sub agreements or obligations. Oversee grantee and contractors financial close outs by reviewing financial books and reports, checking compliance with own policies, and calculating and booking final exchange gain/loss on awards. Advertisement Operations Management Review all procurement documentation according to available budget to support project implementation. Execute Pact’s procurement policies and procedures and ensure sufficient competition for efficient use of project funds and strong internal controls. Maintain fixed asset inventory of Pact DRC projects as per Pact fixed asset policy and USG rules and regulation Ensure service agreements are maintained with vendors to ensure smooth operation of the office. Oversee the preparation of payroll, pay slips and all personnel reports on a monthly basis and present these to the Project Director for final approval. Ensure compliance with Pact’s DRC HR policy in compliance with local labor law. Liaise with counterparts at partner organizations to ensure effective and efficient collaboration on all matters related to operations, human resources, administration and logistics, including when space and resources are shared.
---
[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]
Ready to apply?
Create a CV tailored to this offer
You are recruiting?
Find candidates on TAF4ALL🚀 Boost your application
Stand out with a professional CV and a personalized cover letter generated by AI in 3 minutes. 10 Finance position(s) posted this week in RDC.
🇨🇦
Canadian employers are also recruiting in Africa
Real offers from Canadian employers who are explicitly looking for candidates outside Canada. No agency, no fees — you apply yourself.
Expert Application Advice
Even when your resume matches Salesforce, tailor your cover letter to Pact's culture. Mention one specific project or value they champion, connecting it to your own experience in financial strategy. This shows genuine interest, not just a generic application.
Positioning — Your cover letter must answer one question: why YOU for THIS specific role right NOW? Avoid generic templates — one sentence on what you specifically bring beats three generic paragraphs.
Key figures — Budgets managed, cost savings achieved, audits closed on time: prepare 3 precise financial achievements with amounts. African CFOs often test IFRS or local GAAP knowledge — be ready with specific examples.
🎯 Make your application ATS-ready
ATS (Applicant Tracking Systems) are the software recruiters use to automatically filter CVs before any human reads them. Our CV builder is specifically designed to pass these filters — and it takes under 3 minutes.
Create my ATS CV → Career advice powered by Taf4All
Your safety comes first — read before you go
Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
- •Never pay any amount of money — for a file, a training, a uniform, or an interview. A real employer never asks the candidate to pay.
- •Never send a photo of your ID card, passport, or banking details before you have physically verified the employer exists.
- •Always meet in a public place, during the day — never an isolated address, a private home, or a location you cannot verify in advance.
- •Tell a relative or friend exactly where you are going, with whom, and at what time — and share your live location if possible.
- •Search the company name online before going: a real business has a trace (website, reviews, other employees, an official address).
- •A salary that is far above the market rate for the position and the city is a red flag — be extra cautious.