Finance And Budget Officer, P3

Org. Setting and Reporting This post is located in the Office of the Chief of Mission Support for Central Africa and Head of the United Nations Regional Office for Central Africa (UNOCA). The incumbent will be based in Libreville and will report to the Chief of Mission Support,

Responsabilités

Responsibilities Within delegated authority, the Finance & Budget Officer will be responsible for the following duties: Management:

• Provides advice to Chief of Mission Support and management in finance/budget matters and resource management, including planning, Results-Based Budgeting (RBB), resource requirement; expenditure control and performance management, oversight and evaluation; and accurate legislative mandate translation into programme budget.
• Approves all proposed obligations and expenditure for services, facilities, supplies and equipment expenses as well as those pertaining to personnel in accordance with appropriate UN financial rules/regulations, relevant appropriations and staffing tables and corresponding approved allotment.
• Provides advice and guidance to UNOCA management regarding UN financial rules, policies and procedures and authoritative interpretation of allocating internal/external costs
• Coordinates and responds to OIOS and Audit observations relating to UNOCA.
• Contribute to the development of Standard Operating Procedures (SOPs) Finance: A. Accounts Management:
• Reviews and verifies the closing of monthly accounts and preparation of financial statements for submission to Headquarters.
• Verifies the data reported in the financial statements.
• Scrutinizes source documents for completeness, accuracy and validity of charges.

Reviews and approves various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure adherence to relevant staff rules, financial regulations and rules, guidelines or practices.

• Maintains internal control procedures to ensure vouchers are processed and correctly posted in Umoja.
• Investigates erroneous charges and takes appropriate corrective accounting actions.
• Reviews and verifies bank reconciliations on a monthly basis.
• Examines details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity of IPSAS-compliant statements.
• Examines the validity of requests for increases in petty cash levels; approve disbursement vouchers to replenish petty cash accounts.
• Approves the recording of obligations in Umoja.
• Serves as Approving Officer for the Finance Section. B. Funds Management:
• Monitors/reviews methods used to remit payments and supervises investigation of non-receipt of payments.
• Responsible for monitoring the transmittal of payments worldwide.
• Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payments for final disbursement.
• Monitors the dispatch of payment instructions and cheques to banks.
• Verifies receipts and deposit slips for all incoming funds.
• Assists staff members regarding queries on payment and deposit-related issues.
• Responsible for cash management, including preparing cash flow forecasts.
• Investigates complaints of non-receipt.
• Monitors cheque stock and cash receipt vouchers and requests for new stock as required. Budget: A. Budget Preparation:
• Provides support to managers with respect to the elaboration of resource requirements for budget submissions using the RBB framework

Reviews and analyze data with respect to the finalization of UNOCA cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects

• Reviews, analyses and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly B. Budget Administration:
• Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.

Localisation

• Monitors budget implementation and determines/recommends reallocation of funds when necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Reviews all requisitions generated in UMOJA/SAP for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures
• Provides substantive support to intergovernmental and legislative bodies.
• Prepares budget performance reports, analyzing variances between approved budgets and actual expenditures General Administration
• Organizes and leads training sessions on budget preparation and administration for UNOCA with program managers; and on UMOJA funds management and payment processing for mission support/self-accounting units.
• Oversees the overall UNOCA IPSAS and Umoja implementation process.
• Given that UNOCA is a very small office and the Finance and Budget unit consists of only one international staff (head of unit) and one NPO, reliance on the Finance and Budget Officer in guiding the unit in discharging its functions is key success.
• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures
• Monitors and supervises the work of subordinate staff as required
• Performs other related duties, as assigned.

Competencies Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Formation / Diplômes

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments: adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Autres informations

• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education An advanced university degree (Master’s or Doctorate degree, or equivalent) in Business Administration, Finance or related or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Job - Specific Qualification Not available. Work Experience Minimum of five (7) years of progressively responsible professional experience in finance, budget, administration, public administration, business administration, or related area is required. Experience in leading a Finance Section in Peacekeeping/SPM or international non-governmental organization, or the private sector is required Relevant experience in budgetary and financial administration working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization environment is required. Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II Desirable Languages Language Reading Writing Listening Speaking French UN Level II UN Level II UN Level II UN Level II Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice
• This position is temporarily available until 30th June 2027. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

Expérience

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible

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